Trilogy Niners Golf Club

 

Secretary
Marsha Buck (480) 208-4464 buckaroo21@cox.net
 

 

TRILOGY NINER’S GOLF CLUB  

Board Member Responsibilities

Recommendations for Board positions- 1) Computer knowledge/skills i.e., Microsoft word, Excel, Quick Books  2) Served on a tournament committee  3) Member for 2+ years

 

 

PRESIDENT

·         Submission of by- laws and standing rules to COA

·         Complies with COA reporting when using COA space, i.e., café, meeting rooms for clinics

·         Coordinates Communications Committee to include: 

                        -Handbook coordination  

-San Tan Press

·         Appoints AGA rep*

·         Oversees Medallion Tournament/completes AGA training

·         Coordinates AGA representative with Paring’s coordinator

·         Appoints Pairings coordinator of Golf Genius*

·         Appoints Matchplay coordinator(s)*

·         Selects Nominating committee*

·         Appoints Historian/Archivist*

·         Appoints committee for Summer Golf

·         Selects Rules Liaison in coordination with Facebook representative

·         Organizes Master Schedule and meets with Pro shop by March to finalize Master Schedule for following season, sends Master Schedule to COA and Slate

·         Attends annual mandatory CA-provided meeting/training of Rule 9, the club standard bylaws, and other requirements.  Held between the months of April and May each year

 

 VICE PRESIDENT

·         Appoints game committee/member to devise the Season weekly games*                                                                                        

·         Organizes volunteer sign-up for Tournament chairs and special events

·         Attends first meeting with each committee to communicate responsibilities and workings of the committee

·         Appoints person responsible for Ringer Cards*

·         Maintains event notebooks and distributes to event chairs

·         Attends annual mandatory CA-provided meeting/training of Rule 9, club standard bylaws, and other requirements held each Spring

                                                             

TREASURER

·         Develops and maintains budget/accounting records and reconciles monthly COA report

·         Communicates budget expenditures of tournaments prior and post event to VP

·         Communicates payment of dues to Hospitality/Membership Chair

·         Coordinates annual audit and audit committee

·         Deposits and submits reimbursements

·         Maintains petty cash of $100.00

·         Maintains supply of raffle tickets

·         Attends annual mandatory meeting CA-provided meeting/training of Rule 9, club standards, and other requirements each Spring

 

MEMBERSHIP/HOSPITALITY CHAIR

·         Maintains and updates membership roster and distributes to members

·         Coordinates Mentor program with Hospitality Committee

·         Serves as focal for Club fairs in ballroom

·         Coordinates Club Holiday tree set-up and takedown

·         Organizes Golf clinics

 

 

 

·         Coordinates with Name Tag point person

·         Sends get well, condolence cards as needed

·         Acknowledges birthdays on Facebook

·         Notifies membership of dues payments October 1st through Kick-Off Luncheon

·         Sends notifications/reminders for annual AGA dues payment to members

·         Maintains membership waiver requirements on file

 

SECRETARY

·         Serves on Communication Committee including sending tournament flyers and tee sheets to members

·         Maintains MyTPR Website

·         Takes and reads minutes at club and board meetings and distributes to Board members and posts minutes on MyTPR website

·         Responsible for record retention of meeting minutes for 2 years and official copy of membership roster for 2 years

·         Attends annual mandatory CA provided meeting/training of Rule 9, club standard bylaws, and other requirements held each Spring

 

PAST PRESIDENT

·         Serves as resource to Board and current President

·         Attends Board meetings when possible

 

OTHER

 

Communication Committee Responsibilities

·         Develop and Coordinate flyers for upcoming tournaments with tournament chairs

·         Send approved flyers to Secretary for distribution to members

·         Coordinates Handbook with President

 

 

*With Board Approval

 

 

1/07/2022

 

 

TNGC General Meeting

November 8, 2022

 

 

President  Judy Hollenbeck  called the  meeting to order at 11:58 with 63 members present constituting a quorum.(36 needed)

The minutes of the March 23 General Meeting were approved with a motion by Cheryl La Roche and second by Carol Harris. There were no dissenting votes.

           

Bella Goldberg, our new liaison in the Pro Shop, was introduced and reminded the ladies to call the pro shop when cancelling play at the `last minute. (Rain was expected the next day.)

 

Judy told the group about the need for a Web Coordinator to maintain our presence on MYTPR. Margaret Serafin has accepted that position along with her work on the Niners’ Facebook page.

 

Marsha Buck, Secretary, thanked Margaret Serafin for taking the role of Web Coordinator for the group. Margaret has already made some major positive changes to our site including directions to find members on the site rather than posting the roster.

Marsha will continue to post the minutes from both general and board meetings on MYTPR and will continue to send out event flyers from buckaroo21@cox.net . Ladies were reminded to check the flyer information to contact committee members with questions regarding the group events

 

Janet Peterson, Treasurer, announced the current cash  balance as $3806.47. The October bank balance was $6817 including dues and fees paid; $2900 is budgeted for events and $1000 is set aside for the Hole-in-One payout.

 

Molly Stewart gave the Membership/ Hospitality update including the introduction of new members along with their mentors:

 

Laurene Van Engelen- Mentor, Carol Harris

Nancy French- Mentor, Paula Mogavero

Sheila Overturf- Mentor, Sue DeMets

Robin Fitch- Mentors, Marcia Schaap and Molly Stewart

 

There are 20 potential members still on the waitlist.  We have seven social members and two members, Patty Spindt and Kathy Geyer, have moved.

We are still waiting to hear if we will have a Holiday Tree in the Main Clubhouse, as requested.

 

Terri Barry, Vice-President, thanked Paula and her committee for a wonderful lunch, great table decorations and all their hard work. Terri reminded the members that many have signed up for event committees, and they should check with her if they would like to confirm which committee. Chairing the committees are the following members:

Holiday Luncheon at Baci- Sue Berg

Holiday Scramble- Joanne Amico

Purple and Green- Marcia Schaap

Poker Run- Linda Anderson and Mona Grannell

Championship- Mary Berner

Horse Race- Janet Peterson and Orine Wershbale

Members with questions should contact the chairperson(s) for that event.

Terri also reiterated the importance of members reading the event flyers thoroughly and directing their questions to the those chairing the events including where to pay entry fees and deadlines for those fees submitted in order to be included.

Joanne Amico asked that members on her committee meet briefly at the end of this meeting.

 

Judy Hollenbeck explained to the group about the charitable gift that the Niners do each year and per requests, suggested the same charity we gave to last year, Neighbor to Neighbor, a local group offering assistance to a variety of nonprofit organizations serving residents of Gilbert. These services include the prevention of homelessness, strengthening families and positive alternatives for youth.

 

Carolyn Smith made a motion to make Neighbor to Neighbor our gift recipient this year. The motion was seconded by Lil Schopper and unanimously approved. Sue requested members bring some cash to the Holiday Luncheon to donate and those who are not attending can put their donations  in an envelope with their name and drop in the Niners’ Mailbox at the Clubhouse.

 

Judy thanked Mary Berner for her work on the new Handbook for 2022-2023 and took a hand count vote regarding the next edition including a hardcover. There was not much support for the change.

Judy pointed out some new information in the handbook including group golf being cancelled for the week of the Waste Management Open. Individuals may make tee times, but they must contact the Pro Shop the week prior to get the afternoon tee times at  the Niners’ rate.

There will be no summer golf this year since the course will be closed from May 15 through September. Molly will contact the waitlist, since those ladies are always invited to join in the summer group.

The “Three Times Rule” requiring members to play three times during the season will now include tournament play but not the Championship. Those who are not able to play the three times will be considered probationary members the following season, and if they do not play the three times during that season, they will be invited to become social members.

Members having ‘birdies” and  “chip ins” may count those through the Horse Race rather than having the cut off at the Championship. A Hole in One must occur during regular league play to qualify for the prize.

 

AGA Representative, Carol Olson, will be sending the weekly wrap-up with winners notice to the group.

Sandy Wurtz and Jean Hamilton are re-vamping Partners Match Play with two flights (0-30, and 30+) and a consolation bracket. Games will be Best Ball and Alternate Shot and will start in January with a cost of $10 per player. More information will be available as we get closer. They have offered to come along and keep score for groups who request their assistance. Players who request may be able to play on Wednesday during league play, according to the Pro Shop.

 

Paula will be handling the Niners apparel again and needs 12 items minimum to order. She will have samples at golf tomorrow.

 

Checks for the Holiday Luncheon must be to Sue Berg by next Tuesday, November 15. The restaurant has room for 48, and Sue currently has 40 checks.

`

The meeting was adjourned at 12:45 pm.`

 

 

Respectfully submitted,

Marsha Buck

TNGC Secretary

 

 

 

 

 

 

TNGC Board Meeting

Wednesday, October 12, 2022

1:30 pm

 

Attendees: Judy Hollenbeck, Terri Barry, Janet Peterson, Marsha Buck, Molly Stewart (by phone)

Summer golf was discussed. The numbers were lower this year. Since the course will be closed for refurbishing next summer, it was decided to not have an organized summer group.

Judy handed out a revised Master Calendar and Game Schedule. It was noted that the February 8 date was cancelled by the Pro Shop since it coincides with the Waste Management Open at TPC and rates for the course will be different that week. Judy will verify with Ed Boyd in the Pro Shop, since our group did play during that week last year. Price to play will also be a consideration.

Judy Hurlbert has requested the purchase of an external hard drive for our vast, growing collection of Niners’ pictures. Judy will be asked to give more information regarding the size and capabilities of the device and the Board approved the purchase, the amount pending more information.

Judy also asked the board to provide some monetary help for Mary Berner, who has been using her personal computer and printer for flyers and the group’s handbook. The Board approved up to $100 for paper and printing supplies.

The CA wants all clubs to have a Web Coordinator if they have a presence on MYTPR. Judy will speak to a member who has shown significant knowledge in that area to see if she might be interested in the position. All clubs have been requested to update their website quarterly, at a minimum.

New this season, Carol Olson, our Handicap Chair will post the outcome of weekly games rather than having the Weekly Wrap up. Golf Genius will be the primary source for contact, play and pairings. Bella, our new Niners’ liaison in the Pro Shop, will supervise  and check with Judy on any issues. Judy will contact Bella and invite her to the Kick-Off Luncheon on November 8.

Slate has let us know that the ladies are welcome on the side patio after play each week. The sign up for beverages and food will continue on the end of the bar counter. Judy will follow-up with Andrew on event dates.

Marsha handed out the keys to the new club mailboxes. Molly will get hers when she returns to AZ. We will continue using the box in the pro shop for events.

We reviewed the information from the Club Officers’ Meeting held October 5. Terri, Janet and Marsha attended. All clubs have been asked to have two members learn the new light and sound system for use in the ballroom. There is new flooring in the café and some cleaning supplies will be available for groups to use after events. Terri will handle scheduling for next year’s events since Verna, in the office, will retire this year and wants to have that complete before she leaves.

The Holiday Trees will not be in the Ballroom this year due to the remodeling. Since they will be in different locations, we would like to have ours in the Club House. Molly will contact Robin with that information.

The Handbook was reviewed with changes discussed. It will be handed out at the Kick-Off Luncheon. The By Laws and Standing Rules will also be reviewed in subsequent meetings this season.

Plans for the Kick-Off Luncheon and Meeting were discussed. There will be some “entertainment” pertaining to golf rules, sign-ups for committees that may need more help, payment of dues and Holiday Luncheon(Dec. 8) and time to visit.  We will also cover changes in the handbook. The doors will open at 10:45 with lunch beginning around 11:15.

Molly updated the Board on the waitlist which is now at 25. We know of one new member who will be introduced at the meeting, and there may be more by the Kickoff.

Janet is planning to do financials on an Excel spreadsheet. Since dues have gone up and we have lost our 50-50 fundraising ability, we may need to reallocate funds. This discussion will continue.

Marsha spoke about the San Tan Press articles and the need for interesting pictures to accompany those articles and to include in the Snapshot of Trilogy section of the magazine.

The group discussed taking the member roster off MYTPR. This will be looked into.

The agenda for the Fall Business Meeting (Kickoff) was discussed. Marsha will send out the previous meeting minutes from March by email prior to the meeting so the members have time to read the information and can vote for approval.

The meeting adjourned at 5 pm.

Respectfully submitted,

Marsha Buck, TNGC Secretary

 

Members contact information is available in the MYTPR directory:

CLICK HERE>  https://www.mytpr.com/directory.php

 

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Copy and paste the address:  https://www.mytpr.com/directory.php 

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From the MYTPR home page:

 

Attention Niners' Club  Members: 

Please review your directory page to insure it is current.

Click here for> Niners ByLaws Final Edit

 

 

 

Revised March 13, 2020

 

TRILOGY NINERS GOLF CLUB STANDING RULES

 

Revised November 6, 2018

 

Club will be known as Trilogy Niners Golf Club (TNGC).

 

Definition of Standing Rules:

 

Standing Rules are the collection of motions in effect, current policies and procedures of an organization (TNGC).  They may be changed at any time by a majority vote of the Members attending a General Meeting.  Standing Rules are maintained as a reference for Board Members, committees, chairs and interested members.  As the Board passes new motions that impact the function of the TNGC, such motions will be added to the document.  Standing Rules shall be available to all members in the same fashion as the By-Laws.

 

1.  Eligibility – Membership must be current and possess an established AWGA handicap.

 

2.  TNGC plays Wednesday afternoons.  Tee time and date exceptions are defined in the schedule of events.

 

            a)  The weekly fee is $3.00 for standard weekly games.  The $3 will be paid at the same time the green fees are paid.  Members sign up on our Gmail account (Trilogyniners@gmail.com) from Wednesday morning until Saturday evening.

 

            b)  Cancellations for weekly play must be communicated to the Pairings Chair by Tuesday prior to golf, or the President by 10 am on Wednesday prior to golf.

 

            c)  Exceptions may be made by the Board.

 

            d)  The Trilogy Golf Pro Shop will calculate the winners and provide and post results promptly.

 

            e)  The prize fund is paid to winners in the form of Trilogy Golf gift certificates.

 

            f)  If there are more members signed up than tee times available, there will be a lottery to determine players for that day.

 

3.  Members are responsible for green fees to the Pro Shop.

 

4.  The TNGC adheres to the AWGA local rule that allows the use of distance measuring devices.

 

5.  A guest may only play with the TNGC three (3) times in a year.  A guest willl not pay the weekly fee nor be able to be eligible for prize money.  The Guest will be scheduled to play only after all regular TNGC Members have been given a tee time.

 

6.  The maximum handicap used in TNGC competition is 42.

 

7.  The scorecard must be signed by a player from each golf cart before turning in to the Pro Shop.

 

8.  The TNGC Board is emphatic to keep the standards set up by the USGA and the AWGA so the game of golf remains a game of integrity.  This is difficult as there are no referees on the golf course so it requires the cooperation of the entire club.

 

9.  It is the duty of each foursome to ensure correct scoring in their group.  If there is any doubt as to a penalty stroke, play 2 balls and ask the Pro at the end of the round.  DO NOT sign the scorecard until the correct scoring is resolved.

 

10.  Players are responsible for posting their own scores to the AWGA website unless notified otherwise.  In the TNGC, the Handicap Chair will post all scores for league play.  Play from other courses or games, other[MS1]  than league play, are the responsibility of the member.  If you play, you post winter or summer scores on any course you play.  If you do not finish a round or pick up on a hole, the Pro Shop will help you determine your score.  Random checks will be done by the Handicap Chair to ensure everyone is posting.

 

11.  Players who are physically unable to play all nine holes will be allowed to play as many holes as they can.  However, they will not be eligible to play in the weekly money game and will not pay the $3 fee.

 

12.  Incorrect posting and/or scoring will result in a player being ineligible for weekly games and events.

 

13.  Proper conduct and common courtesy on and off the course are essential for a successful Club.  A player whose continued behavior projects an undesirable or inappropriate image will be at risk of losing their membership in the Club.

 

14.  The Board will prepare a Schedule of Events for social and competitive activities which will be posted and published at the beginning of the season.

 

15.  The Pairings Chair will assign pairings for weekly play by using a lottery system and send them to the President for review before dissemination to the members no later than Tuesday prior to Wednesday play.

 

16.  A Championship Tournament for the season is a low gross championship.

 

a)  The low gross Championship is a two-day competition.  It may be an eclectic tournament to be decided by the Championship Committee.

 

            b)  Requirements:

           

                        i)   Member with current established handicap.

                        ii)  Participated in TNGC golf a minimum of four (4) times prior to the tournament.

                        iii)  Exceptions may be made by the Board.

iv)  During the Championship event, scorecards are kept in the opposite cart from  the player.  NO ONE keeps their own official score.

 

17. The Annual Banquet will be held in the spring after the second day of the Championship Tournament play.  Championship prizes and other year-end awards will be presented.

18.  Nominations and Election – The Nominating Committee Chair will be appointed by the President.

 

            a)  No member of the Nominating Committee may seek an office while serving on the committee.  If a member wishes to pursue an office, the member must officially resign from the committee.

 

            b)  Officers will be elected by March 31st.

 

            c)  New officers take office effective June 1st.

 

            d)  TNGC year runs from June 1st to May 31st.

 

            e)  If only one candidate has been recruited and nominated for an office, the candidate may be elected by unanimous consent or acclamation by a show of hands.

 

            f)  The Nominating Committee shall conduct the election, prepare, distribute, collect, authenticate and count ballots.

 

            g)  The Board shall certify and announce the results of the election.

 

19.  Financial Policies:

           

            a)  All funds must be authorized by a person other than the person requesting funds or reimbursement.

 

            b)  All Committees that collect or disburse funds must document income and expenses and submit a financial record.  The committees will follow correct procedures as written out by the Treasurer.

 

            c)  Checks for entry fees and other expenses must be made payable to Trilogy at Power Ranch with the name of the event listed in the check’s memo line.

 

20.  Special Funds:

 

Hole in One Fund:  This is not a mandatory payment.  Members may pay five (5) dollars to the Hole in One Fund in addition to annual dues.  The Fund may only be won in TNGC events and payout will be at the Awards Banquet.  The Hole in One is payable at $500 per incident within a season.

 

21.  Board or member approved policies shall become part of the Standing Rules.

 

            a)  Refund Policy:  Members are entitled to a full refund for special events and tournaments if cancellation is made prior to the registration deadline.  After the deadline, no refund will be given.

 

            b)  Pace of Play and Safety Policy:  The TNGC pace of play includes suggestions to stay on pace.  Keep up with the group ahead of you and be ready to play when it is your turn to play.  Regardless of pace, no player should hit until the group in front is safely out of reach of your best shot.  A nine-hole round should be completed in no more than 2 hours and 15 minutes.

 

22.  Committee chairs are appointed by the President with approval of the Board.  The Committee receives authority from the Board and shall communicate with the Board regarding activities.

 

23.  All TNGC players will play from the Red Tees for all events.

 

24.  TNGC Membership is capped at 70 members per season.  Preference will be given to any member from the previous season.  If more than 70 persons apply for membership, the Membership/Hospitality Chair maintains a wait-list for individuals who wish to play.

 

25.  TNGC Membership dues are due no later than December 1.

 

26.  TNGC Membership is not open to persons who hold membership in TLGA unless such dual membership was in place prior to the 2017-2018 season.

 

27.  Any member assigned a tee time for a given week and fails to cancel said tee time forfeits the opportunity to play for two (2) weeks.

 

28.  As defined in the By-laws organizational statement, the TNGC is a year-round Club that observes a fiscal year from June 1 through May 31.  The Club observes League Season as beginning with the November Kick-Off Luncheon and running through the annual Horse Race Tournament in April.  Summer Season begins the week after Horse Race to the November Kick-Off Luncheon. 

 

29.  Hole in One Fund and Ringer Card awards are not awarded for Summer Season play.

 

30.  Rules and Scoring Conflict Resolution.  If during course of play, there is a disagreement as to the Rules of Golf, members should follow this procedure.  The process has several steps, but in most cases, resolution will be immediate.

 

Step One: If a player believes that another player in their playing group has miscounted a score or there is a disagreement in the group about whether a rule was followed, there needs to be an immediate discussion to resolve the issue. If a score is in dispute, it should be resolved before teeing off on the next hole. The player in question must be able to recall every stroke taken. This doesn’t need to be confrontational; just talk to each other. If an agreement can be reached, there is no reason to go to step two. However, please send the rules chair an email to let her know about the issue.

 

Step Two: If an agreement can’t be reached, circle the number of the hole on the card and if it is a rules issue, the player affected should play 2 balls, one ball using her rule interpretation and another ball using the rule interpretation of the other members of the group. Both scores, if different, should be noted on the card. At the end of the round, if there is still a disagreement, no member of the playing group should sign the card. Contact the rules chair and she will talk with everyone in the playing group to try to resolve the issue. Most of the time, the rule will be clear and the issue can be resolved. However, there will be times when an issue will be left unresolved.

The rules chair will be monitoring resolved and unresolved issues on the course. There are two reasons for this. First, they will be looking for patterns where a number of disagreements about a miscounted score or following rules. In terms of scoring issues, the rules chair will have discussions with the player to discuss the importance of accurate scorekeeping, the effect on her playing partners when they continually have to count her score too, and tips on how to count—use beads, etc. In terms of rules issues, again, the rules chair will work with the player so that she has a better understanding of the rule(s) where there was a disagreement

Step Three:  There is a point, however, where education has been tried and an individual still is having repeated problems with counting her score or knowing the rules. In those rare cases, because these issues impact others in the playing group, the rules chair and her committee will notify the player that she can no longer compete for prizes within the league. This will be done after the vetting processing of the second occurrence of the violation.  After the third breech of conduct within a season for the same offense, the rules chair and her committee, after consultation with the president, will ask the member to discontinue association with the Club for the remainder of that season.  

 

 

Action Notes:

 

This amends the November 6, 2018 Standing rules by:

 

1.  corrects ending time for weekly sign up to play

 

2.  adding procedural statement regarding Rules and Scoring Conflict Resolution.

 

3.  clarifies steps of dispute resolution. Edited on 3/19/2019.

 

Action Notes:

1.     Sign up for tournaments-will be done on the announced sign up days only. No one accepts checks before the sign up, nor can the golf club personnel accept checks from anyone. If you are absent for some reason, you can ask one attending member to take a check for you to sign up. No member can sign up for more than one additional member.

2.     OB rules- the Niners will use local rules for this. Ball must be moved in a straight line onto the fairway from OB position and take two penalty shots. The Stroke and Distance option will not be used to resolve the OB/lost ball issues. Rationale: facilitates pace of play.

3.     Changing Club dues payment dates- Dues will be collected from November 1 through November 30 prior to the new season. Edited 3/13/2020