Trilogy Niners Golf Club

 
 
The purpose of this organization is to promote the game of golf for beginners through the experienced and for those who prefer to play nine-hole versus eighteen; to educate members about the USGA rules and etiquette and to enjoy the game of golf while keeping its integrity; and to conduct a program of golf and social activities.

Board Members and Committee Chairs 2023-2024

President
Judy Hollenbeck (425) 894-5057 1judygolfer@gmail.com

Vice President
Terri Barry (920) 858-6425 terribarry13@gmail.com
 
Secretary
Marsha Buck (480) 208-4464 buckaroo21@cox.net

 
Treasurer
Janet Peterson (602)390-4909 jpeterson41@cox.net

Membership/Hospitality
Molly Stewart (215) 359-5781 molly.stewart@comcast.net
 
Past President
Miriam Sluder  (919) 818-0636  miriam_sluder@yahoo.com 

AWGA Handicap Rep
Carol Olson (623) 455-5126 carolrolson@yahoo.com

Board Position Responsibilities

TRILOGY NINER’S GOLF CLUB  
Board Member Responsibilities
Recommendations for Board positions- 1) Computer knowledge/skills i.e., Microsoft word, Excel, Quick Books  2) Served on a tournament committee  3) Member for 2+ years
 
 
PRESIDENT
·         Submission of by- laws and standing rules to COA
·         Complies with COA reporting when using COA space, i.e., café, meeting rooms for clinics
·         Coordinates Communications Committee to include: 
                        -Handbook coordination  
-San Tan Press
·         Appoints AGA rep*
·         Oversees Medallion Tournament/completes AGA training
·         Coordinates AGA representative with Paring’s coordinator
·         Appoints Pairings coordinator of Golf Genius*
·         Appoints Matchplay coordinator(s)*
·         Selects Nominating committee*
·         Appoints Historian/Archivist*
·         Appoints committee for Summer Golf
·         Selects Rules Liaison in coordination with Facebook representative
·         Organizes Master Schedule and meets with Pro shop by March to finalize Master Schedule for following season, sends Master Schedule to COA and Slate
·         Attends annual mandatory CA-provided meeting/training of Rule 9, the club standard bylaws, and other requirements.  Held between the months of April and May each year
 
 VICE PRESIDENT
·         Appoints game committee/member to devise the Season weekly games*                                                                                        
·         Organizes volunteer sign-up for Tournament chairs and special events
·         Attends first meeting with each committee to communicate responsibilities and workings of the committee
·         Appoints person responsible for Ringer Cards*
·         Maintains event notebooks and distributes to event chairs
·         Attends annual mandatory CA-provided meeting/training of Rule 9, club standard bylaws, and other requirements held each Spring
                                                             
TREASURER
·         Develops and maintains budget/accounting records and reconciles monthly COA report
·         Communicates budget expenditures of tournaments prior and post event to VP
·         Communicates payment of dues to Hospitality/Membership Chair
·         Coordinates annual audit and audit committee
·         Deposits and submits reimbursements
·         Maintains petty cash of $100.00
·         Maintains supply of raffle tickets
·         Attends annual mandatory meeting CA-provided meeting/training of Rule 9, club standards, and other requirements each Spring
 
MEMBERSHIP/HOSPITALITY CHAIR
·         Maintains and updates membership roster and distributes to members
·         Coordinates Mentor program with Hospitality Committee
·         Serves as focal for Club fairs in ballroom
·         Coordinates Club Holiday tree set-up and takedown
·         Organizes Golf clinics
 
 
 
·         Coordinates with Name Tag point person
·         Sends get well, condolence cards as needed
·         Acknowledges birthdays on Facebook
·         Notifies membership of dues payments October 1st through Kick-Off Luncheon
·         Sends notifications/reminders for annual AGA dues payment to members
·         Maintains membership waiver requirements on file
 
SECRETARY
·         Serves on Communication Committee including sending tournament flyers and tee sheets to members
·         Maintains MyTPR Website
·         Takes and reads minutes at club and board meetings and distributes to Board members and posts minutes on MyTPR website
·         Responsible for record retention of meeting minutes for 2 years and official copy of membership roster for 2 years
·         Attends annual mandatory CA provided meeting/training of Rule 9, club standard bylaws, and other requirements held each Spring
 
PAST PRESIDENT
·         Serves as resource to Board and current President
·         Attends Board meetings when possible
 
OTHER
 
Communication Committee Responsibilities
·         Develop and Coordinate flyers for upcoming tournaments with tournament chairs
·         Send approved flyers to Secretary for distribution to members
·         Coordinates Handbook with President
 
 
*With Board Approval
 
 
1/07/2022

Season Schedule and Game Description 2023-2024

Date / Name of Game /  Description
 
November

11/8/2023  3clubs and a putter 
Choose any 3 clubs and a putter.  All other clubs stay home. CART Path Only
 
11/15/2023  Alternate Shot ( 2 person team)
You and your partner alternate shots entire round Best Team wins. Teams based on flights. Cart Path Only
 
11/22/2023 T’s and F’s                                          
Net score for holes starting with T’s and F’s (2,3,4,5)
 
11/29/2023     LOW NET/LOW GROSS
MEDALLION QUALIFIER
 
 
December

12/06/2023  Favorites
Pick One par 5, Two par 3s, Three par 4s Circle each before play Use net score end of play

12/13/2023  Holiday Scramble
Shot gun start.
 
12/20/2023  Mystery Holes
Add net score used and postable
At end of play, two holes are randomly drawn to give every player par on those holes
 
12/27/2023  Moved to 4/3/2024   Par 4 Count
Add net score used and postable
Players keep score on all holes, at end of play, player counts only par fours (1,2,5,9)
 
January 2024 
 
1/03/2024  LOW NET/LOW GROSS
MEDALLION QUALIFIER
 
1/10/2024  Alternate Shots
You and your partner alternate shots entire round Best Team wins. Teams based on flights.
 
1/17/2024  Purple and Green Tournament
Shot gun start.
 
1/24/2024  Green Time
Add net score used and postable
Closest to the pin on drive on holes 4, 6 and 8
 
1/31/2024  LOW NET/LOW GROSS
MEDALLION QUALIFIER
 
 
February
 
2/07/2024  NO LEAGUE PLAY

2/14/2024  Blind Partner Draw
Partners drawn at random after the round. Best net score on each hole is the 2 person team score
 
2/21/2024  February Fling
Shot gun start
 
2/28/2024 Crazy ball
ABC teams. Before round assign each team player at least 2 holes; Use their net score on their assigned holes for team score.  Circle the holes assigned.  Plus 2 for a lost ball.  One total score for team
 
March
 
3/06/2024  LOW NET/LOW GROSS
MEDALLION QUALIFIER
 
3/13/2024  Championship Round 1
Eclectic Tournament play Regular tee off times
 
3/20/2024  Championship Round 2
Shot gun start
 
3/27/2024  March Madness
Add net score used and postable
After the round players circle one hole to discard and keep 8 
 
 
April

4/03/2024   Par 4 Count
Add net score used and postable
Players keep score on all holes, at end of play, player counts only par fours (1,2,5,9)
 
4/10/2024  Step Aside Scramble
Add net score used and postable
All tee off, pick the best drive, whoever hits the drive, steps aside and other 3 hit second shot. Best shot picked and that person steps aside and other 3 hit the third shot . Once on the green, everyone putts.
 
4/17/2024 HORSE RACE 

 
REV:  February 12, 2024
 
 
 

General Meeting Minutes

Trilogy Niners' Golf Club
General Membership Meeting Minutes
November 7, 2023
 
The meeting was called to order by President Judy Hollenbeck at 12:40 pm in the Café with 61 members (58 regular and three social) present. This represents a quorum for voting purposes.
Judy called for a motion to approve the minutes from the last General Meeting, March 29, 2023. The motion was made by Janet Peterson, seconded by Linda Anderson and unanimously approved.
 
Marsha Buck, Secretary, reminded the group to read all emails and flyers very carefully to get important information for coming events including prices, where to turn in checks, and deadline dates for participation. She also suggested that the ladies take pictures, when time allows, so that she and Judy Hurlbert, will have an assortment to use for future San Tan Press editions. A “Thank you” was given to Scott Fishman for taking our event pictures during the luncheon, the game prior to the meeting and the meeting.  A reminder was given to check the mytpr website for additional information and to update any contact information to assist in getting future notices to members.
 
Janet Peterson, Treasurer, reported the current bank balance, prior to this season’s dues and hole-in-one payments, as $5053.63. Currently, 64 members have paid and there will be a deposit of $3045. Since our finances will allow, each event committee will have an increase in their budgets to help with increased costs of food.
 
Molly Stewart, Membership/Hospitality Chair, introduced the new members, Becky Bumgarner, Geri Carolan, Shelley Ford, Vicki Hodge, April Matz, Jane Solseng, Marcy Stanczyk and also, Patty Hernesman, who joined later last season and had not been introduced to the group. One more new member will be coming in January, Ann Geiszler. We currently have 12 Social Members and there are 18 on the wait list. 
Molly will have a new roster ready to distribute in about two weeks. Ladies were reminded that Slate will continue to have us on the side patio after golf and sign-up for drinks and menu items will be available at the bar prior to playing their rounds.
The Holiday Tree decorating will be November 21 and we are scheduled to decorate at 2 pm. This will be done by the Membership Committee. The Club Expo will be in the Ballroom on January 11, 2024.
 
Terri Barry, Vice-President, thanked the Kickoff Luncheon Committee for their efforts to organize the event today, Marsha Buck, Sue DeMets, Linda Eliason, Lil Schopper and Mary Walz.
Terri then announced the chairs of the other events and tournaments this season:
Holiday Luncheon- Sue Berg 
Holiday Scramble- Joanne Amico
Purple and Green- Cindy Guthrie and Ginger O’Brien
February Fling- Carol Olson
Championship- Miriam Sluder
Horse Race- Cheryl LaRoche, Carol Despirito and Judy Hollenbeck
Due to a scheduling conflict, the Horse Race has been moved to April 3 and the Step Aside Scramble is now on April 10.
Social members are encouraged to participate in tournaments and events.
Terri reminded the group to pay attention to the details on the event flyers including the deadlines for payments since the committees have to place orders for food to have the correct amount for those attending. Terri also reminded the committees that there has been an increase in the budgets for their events.
 
Judy Hollenbeck, President, reminded the group that this is the time of year we vote on the charity that will receive our donation. The last two years we have made that donation to Neighbor 2 Neighbor, a local program assisting Gilbert seniors.
A motion was made by Miriam Sluder and seconded by Debbie Willmer to make Neighbor 2 Neighbor our charity recipient again this year. The motion was passed unanimously. There will be a collection of cash for this charity at the Holiday Luncheon on December 7.
Judy explained the changes in this year’s handbook and also told the group that since there were some printing issues, Staples did not charge our group for the printing. Thanks were given to Mary Berner for all her hard work on the book.
 
Last season the use of an app for scoring was discussed and steps were taken to set this up for use this season. The Pro Shop has decided to postpone the use of the software and app due to cost, so we will be scoring on paper as we have in the past.
 
Match play was mentioned and some of the ladies are interested in playing, but currently we have no one organizing. This may change if someone chooses to organize the matches. Sandy Wurtz, current social member and previous organizer has offered assistance if and when needed.
 
The Board has spent considerable time reviewing our Bylaws and Standing Rules. The CA now has a new format for these documents, so we will need to review and change our versions to reflect that format. One of the issues is the requirement to have an odd number of Board Members for voting purposes. We currently have four, officially. Terri Barry made a motion to add the position of Membership/Hospitality as an official Board Member to satisfy this requirement. The motion was seconded by Lisa Stowe and unanimously approved by the membership.
Judy also gave the Greens Fees prices by date to the ladies present so they could plan their golf costs for the season.
Judy thanked the ladies for the support given to her and her family and adjourned the meeting at 1:20 pm. 
 
Respectfully submitted,
Marsha Buck
Niners'-TNGC Secretary 
 
 
 
Trilogy Niner’s Golf Club
Spring Business Meeting 
March 29, 2023
 
The meeting was called to order at the Slate side patio  by President Judy Hollenbeck at 1:07 pm, with 46 members in attendance, constituting a quorum. 
The minutes from the  November 8, 2022, Fall Business Meeting (posted on the MYTPR website) were unanimously approved with a motion by Carol Olson and second by Terri Barry.
Marsha Buck, Secretary, reminded the group to contact her and  Molly Stewart regarding issues with receipt of emails. Judy mentioned a suggestion from Jesse that the ladies set up a personal email exclusive to Niners’ information if they are currently having issues.
 
Mary Berner, Chair of the Nominating Committee announced the results of the recent election. The announced slate of officers was unanimously re-elected for the 2023-2024  Season as follows:
            President: Judy Hollenbeck
            Vice-President: Terri Barry
            Secretary: Marsha Buck
            Treasurer: Janet Peterson
            Membership/ Hospitality: Molly Stewart
Janet Peterson gave the Treasurer’s Report. The balance was $6923.56 through the end of February. There are still outstanding reimbursement payments for the Championship Tournament and will be others with the Horse Race Event. There is no current statement from the CA at this time. 
 
Molly Stewart gave the Membership Report. We currently have 70 members,(with two going to social membership next season), eight Social members, and 23 ladies on the waitlist to join.
Molly also reminded those playing in the Championship to let her know if there are any birdies, chip-ins or holes-in-one since the member in charge of the Ringer cards, Cheryl LaRoche, is currently unavailable.
Terri Barry gave the Vice-President’s report and thanked everyone who chaired or participated in planning and carrying through our tournaments and events this season, reminding the group that we thrive because of all the volunteers.
She reminded all that the sign-up sheets are available here for next season’s tournaments.
The Tournaments, dates and chairs, if available are listed as follows:
Kick-off Luncheon- 11/7- Sue DeMets and Marsha Buck
(First day of play- 11/8)
Holiday Scramble-12/13- Joanne Amico
Holiday Luncheon- 12/7- Sue Berg and Paula Mogavero
Purple and Green- 1/17
February Fling- 2/21 (Formerly the Poker Run, the new name leaves the committee some latitude to create something different for this leap-year season.)
Championship- 3/13 and 3/20
Horse Race- 4/10- Chairs to be determined by the outcome of this season’s Horse Race on April 12.
Paula Mogavero also announced she will have Niners apparel available for ladies to see and order at the Kick-off Luncheon.
 
Judy Hollenbeck gave the President’s Report reminding the group of the weather obstacles we dealt with this season. We had to cancel play five times.
Judy also extended her appreciation to all for making this group so dynamic and desirable to the ladies in our community.
Next season we will continue with Golf Genius for sign-ups with Saturday at 5 pm as the cut-off. Tee sheets should be available on Mondays. Waitlisted ladies will start being added after the tee sheets come out. Pairings will be by random selection with the exception of the four Medallion days and the Championship. 
Judy explained the concept of live scoring which will be available to us next season. Those interested in learning how this works should let Margaret Serafin, Carol Olson or Judy know and there will be training using an app on your personal phone.
The ladies were reminded to always let the pro shop know if you should need to cancel, so those on the waitlist can be contacted to play.
Match play will begin in January and will include Wednesdays again next season and Jesse is willing to work with the coordinators. 
The group was also reminded to use the MYTPR website to review By Laws and Standing Rules. The Board plans to revise these documents bringing the changes to the group for a vote in the Fall. The website and the Facebook page including rule clarifications have been an asset for our club. Thanks were given to Margaret Serafin for her help. 
The ladies were reminded that the course will be closed from May 1 to September 15.
Since the ladies needed to get ready to play, Judy asked for a motion to adjourn the meeting. The motion was made by Linda Anderson and seconded by Sue DeMets. The meeting adjourned at 1:40 pm.
 
Respectfully submitted,
Marsha Buck, TNGC Secretary
 
 
TNGC General Meeting
November 8, 2022
 
 
President  Judy Hollenbeck  called the  meeting to order at 11:58 with 63 members present constituting a quorum.(36 needed)
The minutes of the March 23 General Meeting were approved with a motion by Cheryl La Roche and second by Carol Harris. There were no dissenting votes.
           
Bella Goldberg, our new liaison in the Pro Shop, was introduced and reminded the ladies to call the pro shop when cancelling play at the `last minute. (Rain was expected the next day.)
 
Judy told the group about the need for a Web Coordinator to maintain our presence on MYTPR. Margaret Serafin has accepted that position along with her work on the Niners’ Facebook page.
 
Marsha Buck, Secretary, thanked Margaret Serafin for taking the role of Web Coordinator for the group. Margaret has already made some major positive changes to our site including directions to find members on the site rather than posting the roster.
Marsha will continue to post the minutes from both general and board meetings on MYTPR and will continue to send out event flyers from buckaroo21@cox.net . Ladies were reminded to check the flyer information to contact committee members with questions regarding the group events
 
Janet Peterson, Treasurer, announced the current cash  balance as $3806.47. The October bank balance was $6817 including dues and fees paid; $2900 is budgeted for events and $1000 is set aside for the Hole-in-One payout.
 
Molly Stewart gave the Membership/ Hospitality update including the introduction of new members along with their mentors:
 
Laurene Van Engelen- Mentor, Carol Harris
Nancy French- Mentor, Paula Mogavero
Sheila Overturf- Mentor, Sue DeMets
Robin Fitch- Mentors, Marcia Schaap and Molly Stewart
 
There are 20 potential members still on the waitlist.  We have seven social members and two members, Patty Spindt and Kathy Geyer, have moved.
We are still waiting to hear if we will have a Holiday Tree in the Main Clubhouse, as requested.
 
Terri Barry, Vice-President, thanked Paula and her committee for a wonderful lunch, great table decorations and all their hard work. Terri reminded the members that many have signed up for event committees, and they should check with her if they would like to confirm which committee. Chairing the committees are the following members:
Holiday Luncheon at Baci- Sue Berg
Holiday Scramble- Joanne Amico
Purple and Green- Marcia Schaap
Poker Run- Linda Anderson and Mona Grannell
Championship- Mary Berner
Horse Race- Janet Peterson and Orine Wershbale
Members with questions should contact the chairperson(s) for that event.
Terri also reiterated the importance of members reading the event flyers thoroughly and directing their questions to the those chairing the events including where to pay entry fees and deadlines for those fees submitted in order to be included.
Joanne Amico asked that members on her committee meet briefly at the end of this meeting.
 
Judy Hollenbeck explained to the group about the charitable gift that the Niners do each year and per requests, suggested the same charity we gave to last year, Neighbor to Neighbor, a local group offering assistance to a variety of nonprofit organizations serving residents of Gilbert. These services include the prevention of homelessness, strengthening families and positive alternatives for youth.
 
Carolyn Smith made a motion to make Neighbor to Neighbor our gift recipient this year. The motion was seconded by Lil Schopper and unanimously approved. Sue requested members bring some cash to the Holiday Luncheon to donate and those who are not attending can put their donations  in an envelope with their name and drop in the Niners’ Mailbox at the Clubhouse.
 
Judy thanked Mary Berner for her work on the new Handbook for 2022-2023 and took a hand count vote regarding the next edition including a hardcover. There was not much support for the change.
Judy pointed out some new information in the handbook including group golf being cancelled for the week of the Waste Management Open. Individuals may make tee times, but they must contact the Pro Shop the week prior to get the afternoon tee times at  the Niners’ rate.
There will be no summer golf this year since the course will be closed from May 15 through September. Molly will contact the waitlist, since those ladies are always invited to join in the summer group.
The “Three Times Rule” requiring members to play three times during the season will now include tournament play but not the Championship. Those who are not able to play the three times will be considered probationary members the following season, and if they do not play the three times during that season, they will be invited to become social members.
Members having ‘birdies” and  “chip ins” may count those through the Horse Race rather than having the cut off at the Championship. A Hole in One must occur during regular league play to qualify for the prize.
 
AGA Representative, Carol Olson, will be sending the weekly wrap-up with winners notice to the group.
Sandy Wurtz and Jean Hamilton are re-vamping Partners Match Play with two flights (0-30, and 30+) and a consolation bracket. Games will be Best Ball and Alternate Shot and will start in January with a cost of $10 per player. More information will be available as we get closer. They have offered to come along and keep score for groups who request their assistance. Players who request may be able to play on Wednesday during league play, according to the Pro Shop.
 
Paula will be handling the Niners apparel again and needs 12 items minimum to order. She will have samples at golf tomorrow.
 
Checks for the Holiday Luncheon must be to Sue Berg by next Tuesday, November 15. The restaurant has room for 48, and Sue currently has 40 checks.
`
The meeting was adjourned at 12:45 pm.`
 
 
Respectfully submitted,
Marsha Buck
TNGC Secretary
 
 
 

Board Meeting Minutes

Niners-TNGC Board Meeting Minutes
January  18, 2024
 
Present: Judy Hollenbeck, Terri Barry, Molly Stewart, Marsha Buck, Janet Peterson (by phone.)
 
Janet presented her most current budget report  for 2024 and the Summary of 2023-2024 Financials. Molly felt that the budget for Hospitality was higher than needed at $300’ so it was reduced to $200. The extra $100 was added to administrative costs including expenses for the Medallion Tournament. 
There was an issue with the charity chosen at the General Meeting. Neighbor 2 Neighbor, helping seniors in the Gilbert area, has been our chosen charity for the last two years. A donation was made to that group last year, but the check was never cashed. Since another donation is currently in motion, it may require a meeting with a representative of that organization to clarify this issue and/or choose another charity for our yearly group donation. Since this charity was voted on by our membership, we may need to handle the new choice at the March General Meeting.
 
The Hole-in-One “insurance”  needs attention. There is a limit as to how much Clubs can hold over from one year to the next, and since we haven’t had a pay out in some time, we need to reconstruct our policy. Janet will check on the holdover amount, and we need to make decisions on how this will be handled in the future. We will continue this discussion at our next Board meeting.
 
There is another new format for the Club Bylaws, and we filled in the blanks where necessary to update our document. The document will now be turned in for CA approval and then published on mytpr. 
 
There are a few clubs considering a donation for a brick in Bob Bowers’ name at the Serenity Garden location near the clubhouse. We voted to participate and will take this to the general membership for a vote to approve at our March meeting.
 
It is time to establish a  Nominating  Committee for next season’s Board. Some members will be contacted to serve on that committee. The Secretary position will be open since Marsha is currently serving her third year. Judy will contact the members mentioned to see who might be interested in serving on that committee.
 
Since we had no volunteers to organize Match Play, we will poll the membership once again to see if someone might be interested in organizing for next season. If we have no volunteers, we will drop Match Play from the handbook and program for next season.
 
Terri gave an update on the tournaments. The February Fling, chaired by Carol Olson, is in the works for February 21.  The Horse Race, chaired by Cheryl LaRoche, Judy Hollenbeck and Carol Despirito, have a meeting coming up on January 24. The Championship Committee has had their first meeting.
 
Terri also gave the dates for next season.s events:
Kickoff Luncheon.     11/5
Opening Day.           11/6
Holiday Luncheon.    12/5
Holiday Scramble.     12/11
Purple and Green.     1/15
February Tourney.     2/12
Championship.          3/12 and  3/19
Horse Race.              4/9 
All reservations for use of Community buildings including the Café must be completed by July.
 
Judy  suggested that, in the future, the second place team in the Horse Race be responsible for the next season’s event. 
 
Molly reported that there are currently 22 potential members on the waitlist. There were two added at the Club Expo and four others took applications that have not yet been turned in.
 
The next Board meeting is scheduled for Thursday, February 29, 2024, at 9 am.
 
Respectfully submitted,
Marsha Buck
Niners-TNGC Secretary
 
Trilogy Niners' Golf Club
Board Meeting Minutes
October 9, 2023
Attendees: Judy Hollenbeck, Terri Barry, Janet Peterson, Marsha Buck, Molly Stewart (by phone)
All Board Members signed the completed By-Laws for publication on the MYTPR website. The By-Laws have completed the process of being submitted to Robin Crawford and the Trilogy Board and have been approved. Once Robin and Ian sign the last page of the document it will be posted for member access on MYTPR.
The Tournament and Game Schedules were distributed, and one correction was made to change the date of the Horse Race from April 17, to April 10, 2024.
The question regarding Social Members’ need for completed liability waivers has been resolved, and they are required to complete the forms to be submitted to the HOA. This is a one-time and done. They should only be resubmitted if there are changes.
The Niners’ Handbook was reviewed over the summer months by Board Members and updated as needed to meet current rules and provide information in a usable tool for our members. The updated version will be given  to Mary Berner for publication. It will be distributed at the coming Kick-off Luncheon and General Meeting.
The Standing Rules were reviewed by the Board. Judy will go over the revisions, make the changes needed and send the  document back to Board members for review. The revised copy will be sent to the membership via MYTPR. Members can then review, add suggestions or deletions, and a vote will be taken for approval.
Judy mentioned the Trilogy Club Officers Meeting to be held on November 2 at 9 am in the Ballroom. Terri, Judy, Marsha, Molly and Janet will attend.
A  Niner's member contacted Judy to ask if she could have a “weekly regular time” to play based on other family commitments. After discussion, it was decided that this would be a problem in scheduling, would not be fair to others in the group and would set a precedent that could make pairings difficult.
It was decided that checks for the Kickoff Luncheon will be turned in to the Niners' mailbox at the Clubhouse. Marsha will pick them up for the luncheon committee. The agenda for the Kick-Off General Meeting was discussed and created. The recipient  organization for this year’s charitable gift must be decided prior to the meeting so the membership can vote on the choice as is required. Marsha will be sending out an email to include a reminder for members to read the minutes from the last General Meeting, March 19, 2023, on MYTPR, with the flyer for the luncheon. The minutes will be approved at the meeting.
Terri reminded the Board that in the past, the membership list has been emailed to the membership rather than following the suggestion in the handbook that members find each other in the MYTPR directory.
Judy has contacted Slate confirming tables for our players on Wednesdays after golf and has also confirmed the contact names.
Marsha and Judy Hurlbert have continued to send updates and pictures to the San Tan Press this summer. With the heat, there was less golf and therefore, less current photos. Scott Fishman, the originator of the Trilogy Photography Club will be taking some pictures for us, and it was suggested that he be contacted ASAP and given dates since he travels extensively.
Janet reported on the current balance in checking as $4953. In addition, 16 members have paid their fees for this season.
Since the balance is healthy and prices have gone up, it was decided to increase the budgets for events. New amounts are:
Kick-off Luncheon                            $100
Holiday Scramble                             $400
Purple and Green                            $400
February Fling                                 $400
Championship                                $1450
Horse Race                                      $500
Holiday Luncheon                            $100 (no change)
Hospitality Committee                      $100
Molly reported we have four members who have recently become Social Members, two ladies have moved, and one has decided not to play. This opened seven spots for ladies on the waitlist to become members. The remaining spot will be filled shortly. They will all be assigned mentors from the Membership/Hospitality Committee. The new members are:
Shelley Ford
Geri Carolan
April Matz
Marcy Stanczyk
Becky Bumgarner
Vicki Hodge
We now have 12 Social Members. There are 14 on the waitlist to become members.
The date for the Holiday Tree set up has not yet been determined, but Molly will notify the group when she gets the information.
Respectfully submitted,
Marsha Buck,  Niners'-TNGC Secretary
 
 
Niners-TNGC
Board Meeting Minutes
Thursday, March 2, 2023, 1 pm
 
Attendees: Judy Hollenbeck, Terri Barry, Molly Stewart, Janet Peterson, Marsha Buck
Please note: To avoid confusion regarding communications with/for our group, all future correspondence and forms submitted will now be addressed as “Niners- TNGC.” Please use this on reimbursement forms as well as any other written communication including emails.
The Board discussed this issue and determined this would be the appropriate term to identify our group correctly. The San Tan Press already uses “Ladies Niners” for our updates.
The Board attended a meeting with Robin and other clubs to discuss the general By-Laws going forward. Judy has submitted the changes we made to Robin who forwarded the document to the HOA Board, and we are waiting on their response.
Judy also has been working to reorganize the Standing Rules, and the goal is to have those ready for a vote at the November Meeting.
There was discussion regarding  members who have currently not played their three minimum times this season. Each of those members will be contacted at the end of the season if that remains an issue.
Match Play was discussed and will be brought up at the General Meeting this month to assess the interest for next season. Do we want to continue ‘Matches” on Wednesdays during league play?
There is a need to clarify the role of Golf Genius as to its abilities to random pick pairings and keep this fluid so the same members are not always playing in the first or last groups. We also need to find out who “our person in the Pro Shop” will be for next season. Judy will follow up with Jesse.
The agenda for the Spring Meeting (March 22, prior to golf) was established based on our last March meeting. Judy will send a note out to remind the ladies to review the minutes from our November meeting on myTPR , since we will vote to approve. (Judy will write her message and send to Marsha to forward, since she will be out of town, briefly, when that message should go out.)
Marsha will have the sign in sheets ready for attendance. Next season’s officers will be announced, and there will be reports given by the board members.
The program Championship Banquet was discussed and Judy plans to have Carol Olson award the Medallion winners. Sandy Wurtz and Jean Hamilton will award the Match Play winners.
The Event Schedule for next season was discussed as follows:
                11/7        Kickoff Luncheon
                11/8       Opening Day
                12/13     Holiday Scramble
                1/17       Purple and Green
                2/21       February Fling- (more information to follow)
                3/13 and 3/20    Championship Eclectic
                4/10- Horse Race
Terri expressed concern that she is not receiving the result information to include in the binders for the next-season committees. There needs to be a procedure by which Janet receives her needed info to document expenditures and reimbursements, and Terri also receives the follow up information. The committees, in turn, need to follow through by providing the results of their events. The Board suggests that the chair(s) of each committee has 7-10 days to get the final information to Janet and also provide copies to Terri.
Janet explained that there is a procedure in place to allow reimbursement to event committees in advance for cash used as prizes.
The “February Fling” event is to be a scramble decided by the future committees. The Poker Run has been a large undertaking, and it is becoming difficult to find a chair and committee members.
Molly reported that the waitlist is now at 22. This year we had six new members. There are still social members who have not submitted Liability waivers.
Judy will go through the handbook and assign pages to each board member for review to prepare for next season.
Games for next season will be those previously used, eliminating the “Games” position. Hopefully, our Ringer Card person (Cheryl LaRoche) will return as well as our AGA Representative, Carol Olson.
 
The meeting adjourned at 3:30 pm.
 
Respectfully submitted,
Marsha Buck
Niners-TNGC Secretary
 
 
TNGC Board Meeting
Saturday, January 7, 2023
9 am
Attendees: Judy Hollenbeck, Terri Barry, Molly Stewart, Marsha Buck, Janet Peterson (by phone)
The purpose of this meeting is to address some concerns and update our Club By-Laws and Standing Rules.
A “Letter of Complaint” has been received from a member addressing play from our previous Wednesday game. After discussion, it was decided that two Board Members will meet with the TNGC members involved to resolve the issues.
Janet has been receiving copies of ”top sheets,”(Club Fund Requests) from the COA with no identification regarding the event involved. In the future, event chairs will be reminded to put the name of the event on the fund request and give that form with receipts to Janet who will, in turn, submit the form to the CA. Also, checks paid for events should be submitted to the office with a copy of the cover sheet with event information to be put in the TNGC mailbox directed to Janet. This will alleviate confusion in bookkeeping. The checklist for event chairs will be revised to include these procedures.
The Board went through the Club By-Laws suggesting appropriate changes in wording based on current practices. Judy will check with Robin Crawford to find out if making changes is appropriate rather than having standard By-Laws for every club. By our rules, the By-Laws must be voted on by the membership.
The regular “Business Meeting” in March will be added to the calendar in the handbook.
The Board went through the Club Standing Rules and made changes appropriate for current practices.  These changes will be thoroughly reviewed prior to posting on mytpr.com
Terri reported in on the progress of the Poker Run Committee and will be attending the meeting for the Championship Committee.
Members of the group were suggested for the Nominating Committee. Those members will be contacted, and if they agree to serve, they will begin their duties in February.
Bella, at the Pro Shop, needs a copy of each event flyer for reference.  She will be added to the  email list for distribution.
Marsha suggested having some regular schedule for emails to be distributed so the members are not overloaded with information and miss important dates, times, etc.
Molly, Judy and Terri will man the table at the Club Expo and will speak to Judy Hurlbert regarding pictures that might be available, either digitally or hard copy, to have at the table. Molly asked if the TNGC banner might work on the front of the table.
The waitlist is now at 20.
The meeting adjourned at 1:20 pm.
Respectfully submitted,
Marsha Buck,
TNGC Secretary
 
 
 
TNGC Board Meeting
Wednesday, October 12, 2022
1:30 pm
 
Attendees: Judy Hollenbeck, Terri Barry, Janet Peterson, Marsha Buck, Molly Stewart (by phone)
Summer golf was discussed. The numbers were lower this year. Since the course will be closed for refurbishing next summer, it was decided to not have an organized summer group.
Judy handed out a revised Master Calendar and Game Schedule. It was noted that the February 8 date was cancelled by the Pro Shop since it coincides with the Waste Management Open at TPC and rates for the course will be different that week. Judy will verify with Ed Boyd in the Pro Shop, since our group did play during that week last year. Price to play will also be a consideration.
Judy Hurlbert has requested the purchase of an external hard drive for our vast, growing collection of Niners’ pictures. Judy will be asked to give more information regarding the size and capabilities of the device and the Board approved the purchase, the amount pending more information.
Judy also asked the board to provide some monetary help for Mary Berner, who has been using her personal computer and printer for flyers and the group’s handbook. The Board approved up to $100 for paper and printing supplies.
The CA wants all clubs to have a Web Coordinator if they have a presence on MYTPR. Judy will speak to a member who has shown significant knowledge in that area to see if she might be interested in the position. All clubs have been requested to update their website quarterly, at a minimum.
New this season, Carol Olson, our Handicap Chair will post the outcome of weekly games rather than having the Weekly Wrap up. Golf Genius will be the primary source for contact, play and pairings. Bella, our new Niners’ liaison in the Pro Shop, will supervise  and check with Judy on any issues. Judy will contact Bella and invite her to the Kick-Off Luncheon on November 8.
Slate has let us know that the ladies are welcome on the side patio after play each week. The sign up for beverages and food will continue on the end of the bar counter. Judy will follow-up with Andrew on event dates.
Marsha handed out the keys to the new club mailboxes. Molly will get hers when she returns to AZ. We will continue using the box in the pro shop for events.
We reviewed the information from the Club Officers’ Meeting held October 5. Terri, Janet and Marsha attended. All clubs have been asked to have two members learn the new light and sound system for use in the ballroom. There is new flooring in the café and some cleaning supplies will be available for groups to use after events. Terri will handle scheduling for next year’s events since Verna, in the office, will retire this year and wants to have that complete before she leaves.
The Holiday Trees will not be in the Ballroom this year due to the remodeling. Since they will be in different locations, we would like to have ours in the Club House. Molly will contact Robin with that information.
The Handbook was reviewed with changes discussed. It will be handed out at the Kick-Off Luncheon. The By Laws and Standing Rules will also be reviewed in subsequent meetings this season.
Plans for the Kick-Off Luncheon and Meeting were discussed. There will be some “entertainment” pertaining to golf rules, sign-ups for committees that may need more help, payment of dues and Holiday Luncheon(Dec. 8) and time to visit.  We will also cover changes in the handbook. The doors will open at 10:45 with lunch beginning around 11:15.
Molly updated the Board on the waitlist which is now at 25. We know of one new member who will be introduced at the meeting, and there may be more by the Kickoff.
Janet is planning to do financials on an Excel spreadsheet. Since dues have gone up and we have lost our 50-50 fundraising ability, we may need to reallocate funds. This discussion will continue.
Marsha spoke about the San Tan Press articles and the need for interesting pictures to accompany those articles and to include in the Snapshot of Trilogy section of the magazine.
The group discussed taking the member roster off MYTPR. This will be looked into.
The agenda for the Fall Business Meeting (Kickoff) was discussed. Marsha will send out the previous meeting minutes from March by email prior to the meeting so the members have time to read the information and can vote for approval.
The meeting adjourned at 5 pm.
Respectfully submitted,
Marsha Buck, TNGC Secretary
 

Club Directory

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By Laws

Click to Open:  TNGC By-Laws 10-17-2023
 

Standing Rules

TRILOGY NINERS GOLF CLUB STANDING RULES
 
Revised October 9, 2023
 
Club will be known as Trilogy Niners Golf Club (TNGC).
 
Definition of Standing Rules: Standing Rules are the collection of motions in effect, current policies and procedures of an organization (TNGC).  They may be changed at any time by a majority vote of the Members attending a General Meeting.  Standing Rules are maintained as a reference for Board Members, Committees, Chairs and interested Members.  As the Board passes new motions/policies that impact the function of the TNGC, such motions/policies will be added to the document.  Standing Rules shall be available to all Members in the same fashion as the By-Laws.  
 
1.     Eligibility and Membership 
a)    Dues paying members must be current and possess an established AGA handicap.
 
b)    New members must complete the Trilogy Offsite waiver before initial day of play.
 
c)    TNGC Membership dues are due no later than November 30th and no sooner than October 1st for each season. 
 
d)    TNGC Membership is not open to persons who hold membership in the 18 Hole Women’s Golf Club unless such dual membership was in place prior to the 2017-2018 season.
 
e)    TNGC Membership is capped at 70 members per season.  Preference will be given to any member from the previous season.  If more than 70 persons apply for membership, the Membership/Hospitality Chair maintains a wait-list in chronological order for individuals who wish to play.
 
 
2.     Weekly League Play  
a)    TNGC plays Wednesday afternoons during League Season, November through April. The League season begins with the November kickoff luncheon running though the Annual Horse Race Tournament in April. The Board will prepare a Schedule of Events for social and competitive activities which will be posted and published at the beginning of the season in the Niners Handbook and on MyTPR.
 
b)    The fee is $3.00 for standard weekly games and is paid in cash at the same time as the green fees.  
c)    Members receive email invitations from the Pro Shop via Golf Genius Wednesday afternoons for the next Wednesday’s play. Players must respond to invitations by 5pm Saturday. Players are accepted on a first come first served basis. 
 
d)    Cancellations for weekly play must be communicated via phone call to the Pro Shop by 10 am Tuesday morning. Exceptions may be made by the Board.
 
e)    The Power Ranch Golf Pro Shop will calculate the winners and provide results promptly to the AGA Handicap Representative for posting.
 
f)     The prize fund is paid to winners in the form of additions to her Power Ranch Golf Winnings Card coordinated by the Pro Shop staff.
 
g)    If there are more members signed up than tee times available, a wait List is automatically generated via Golf Genius. Members will be contacted by the Pro Shop in order of their position on the wait list and invited to play.
 
h)   All TNGC members are required to play a minimum of 3 weekly games during the League Season to maintain active membership. Tournament play may count as participation to maintain membership with the exception of the Championship Tournament. (see Section 3, paragraph C)
 
i)     The TNGC adheres to the AGA rule that allows the use of distance measuring devices.
 
j)      The maximum handicap index used in TNGC competition is 42.
 
k)    The scorecard must be signed by a player from each golf cart before turning in to the Pro Shop. If available, the mobile Golf Genius scoring app may be utilized in foursome scoring; the designated captain of each foursome will be responsible for the scoring procedure.
 
l)     The TNGC Board is emphatic to keep the standards set up by the USGA and the AGA so the game of golf remains a game of integrity.  This is difficult as there are no referees on the golf course so it requires the cooperation of Club members. 
 
m)  It is the duty of each foursome to ensure correct scoring in their group.  If there is any doubt as to a penalty stroke, play 2 balls and ask the Pro Shop at the end of the round.  DO NOT sign the scorecard until the correct scoring is resolved. 
 
n)   In the TNGC, the AGA Handicap Representative will post all scores for league play.  Play from other courses or games, other than league play, are the responsibility of the member.  
 
o)    Consistently incorrect posting and/or scoring will result in a player being ineligible for weekly games and events.
 
p)    Proper conduct and common courtesy on and off the course are essential for a successful Club.  A player whose continued behavior projects an undesirable or inappropriate image will be at risk of losing her membership in the Club.
 
q)    All TNGC players will play from the Red Tees for all events.
 
r)     The Pro Shop creates tee sheets via Golf Genius and sends them to the President for review before dissemination to the members no later than Tuesday prior to Wednesday play.
 
s)    Any member assigned a tee time for a given week and fails to cancel via phone call to the Pro Shop forfeits the opportunity to play for the following two (2) weeks. Exceptions may be made by the Board.
 
t)     Pace of Play and Safety Policy:  The TNGC pace of play includes suggestions to stay on pace.  Keep up with the group ahead of you and be ready to play when it is your turn to play.  Regardless of pace, no player should hit until the group in front is safely out of reach of your best shot.  A nine-hole round should be completed in no more than 2 hours and 15 minutes.
 
u)   Players who are physically unable to play all 9 holes must play at least 7 holes to count towards the 3 game requirement (section 2 (h)) however, they will not be eligible to play in the weekly money game and there will be no refund of the $3 fee. 
 
3.   Committees/Tournament Play
a) Tournament/Event Committee chairs are appointed by the Vice President with
     approval of the Board. The Committee receives authority from the Board and
     shall communicate with the Vice President regarding activities.
 
b) Tournament sign-ups:  Shall be done on the announced sign-up days only; checks are not accepted before the announced sign-up date, nor can the Pro Shop accept checks from anyone. 
 
c) The Championship Tournament for the season is a low gross Championship.
1)The low gross Championship is a two-day competition. It may be an eclectic tournament.
 
                        2)  Requirements: 
            i) Member with a current handicap.
         
ii) Participated in TNGC golf a minimum of three (3) times of     regular season play prior to the tournament. Tournament play counts as participation to maintain membership with the exception of the Championship.  
 
iii)  Exceptions may be made by the Board.
 
iv)  During the Championship event, scorecards are kept in the
opposite cart from the player.  NO ONE keeps their own official score.
 
v) Scores are not posted to the membership between weeks one and two.
 
d)    The annual Awards/banquet will be held in the Spring after the second day of the Championship Tournament play. Championship prizes and other year end awards will be presented.
 
 4.  Social Members 
a) Any former member of the TNGC may join as a Social Member. Social Members pay no dues but receive all correspondence and are invited to attend all social events at cost and based on space available basis. Social Members have no voting privileges. 
 
b) Active members have priority if there is a restriction on head count for events.
 
c) To maintain in good standing as a Social Member, it is expected that you will participate on event committees.
 
5.  Nominations and Elections 
a) The Nominating Committee Chair will be appointed by the President.
 
b)  No member of the Nominating Committee may seek an office while serving on the committee.  If a member wishes to pursue an office, the member must officially resign from the committee.
 
            c)  Officers will be elected by March 31st.
 
            d)  Newly elected officers take office effective June 1st.
 
            e) TNGC Officers’ year runs from June 1st to May 31st.
 
f)  If only one candidate has been recruited and nominated for an office, the candidate may be elected by unanimous consent or acclamation by a show of hands.
 
g)  The Nominating Committee shall conduct the election, prepare, distribute, collect, authenticate and count ballots.
 
h) The President is a source, but is not actively involved in the nomination process.  
 
 i) The Nominating Committee shall announce the results of the election at the end of the season’s business meeting and the Board shall certify the results of the election.  
 
6.  Financial Policies
a) As defined in the By-laws organizational statement, the TNGC is a year-round Club that observes a fiscal year from June 1 through May 31.  The Club observes League Season as beginning with the November Kick-Off Luncheon and running through the annual Horse Race Tournament in April.  
            
 b) All funds must be authorized by a person other than the person requesting funds or reimbursement, for example, a Committee Chairperson or Club Officer.
 
 c)  All Committees that collect or disburse funds must document income and expenses and submit a financial record to the Treasurer.  The committees will follow correct procedures for reimbursement as written out and explained by the Treasurer.
 
d)  Checks for entry fees and other expenses must be made payable to Trilogy at Power Ranch with the name of the event listed in the check’s memo line. All payments must be made by check.
 
e)  The Treasurer maintains petty cash fund for the Club; the maximum amount shall be $100, and the maximum amount expended shall be set at $10 per incident. 
 
f)  Refund Policy:  Members are entitled to a full refund for special events and tournaments if cancellation is made prior to the registration deadline.  After the deadline, no refund will be given.
 
g) Special Funds: Current Hole in One Fund - This is not a mandatory payment.  Members may pay five (5) dollars to the Hole in One Fund in addition to annual dues.  The Fund may only be won in TNGC weekly league play and member events and payout will be at the Awards Banquet.  The Hole in One is payable at $500 per incident within a season.
 
  
7.   Rules and Scoring Conflict Resolution
If during course of play, there is a disagreement as to the Rules of Golf, members should follow this procedure.  The process has several steps, but in most cases, resolution will be immediate.
 
Step One: If a player believes that another player in their playing group has miscounted a score or there is a disagreement in the group about whether a rule was followed, there needs to be an immediate discussion to resolve the issue. If a score is in dispute, it should be resolved before teeing off on the next hole. The player in question must be able to recall every stroke taken. This doesn’t need to be confrontational; just talk to each other. If an agreement can be reached, there is no reason to go to step two. 
 
Step Two: If an agreement can’t be reached, circle the number of the hole on the card. At the end of the round, if there is still a disagreement, no member of the playing group should sign the card until resolved and check with the Pro Shop at the end of the round for clarification.  Most of the time, the rule will be clear and the issue can be resolved. However, there will be times when an issue will be left unresolved. The President and Vice President will be monitoring resolved and unresolved issues on the course. There are two reasons for this. First, they will be looking for patterns where there are a number of disagreements about a miscounted score or following rules. In terms of scoring issues, the President and Vice president will have discussions with the player to discuss the importance of accurate scorekeeping, the effect on her playing partners when they continually have to count her score too, and tips on how to count—use counters, etc. In terms of rules issues, the rules coordinator along with the President and Vice President will work with the player so that she has a better understanding of the rule(s) where there was a disagreement.
 
Step Three:  There is a point, however, where education has been tried and an individual still has repeated problems with counting her score or knowing the rules. In those rare cases, because these issues impact others in the playing group, the Board will notify the player that she can no longer compete for prizes within the league. This will be done after a review of the second occurrence of the violation.  After the third breach of conduct within a season for the same offense, the Board, after consultation with the President, will ask the member to discontinue association with the Club.  
 
 
 
APPROVALS 
 
President
Printed Name_____________________________________________
Signature________________________________________________Date__________
 
Vice President
Printed Name_____________________________________________
Signature________________________________________________Date_________
 
Secretary 
Printed Name_____________________________________________ 
Signature________________________________________________Date__________
 
Treasurer
Printed Name_____________________________________________
Signature________________________________________________Date__________
 
Membership Chair
Printed Name___________________________________________
Signature___________________________________________________Date_______________

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