Trilogy Niners Golf Club

The purpose of this organization is to promote the game of golf for beginners through the experienced and for those who prefer to play nine-hole versus eighteen; to educate members about the USGA rules and etiquette and to enjoy the game of golf while keeping its integrity; and to conduct a program of golf and social activities.
 
 
Trilogy Niners Golf Club
Board Members and Committee Chairs
2021-2022


President/AWGA Rep
Miriam Sluder  (919) 818-0636  miriam_sluder@yahoo.com 

Vice President
Judy Hollenbeck (425) 894-5057 calmom22@gmail.com
 
Secretary
Marsha Buck (480) 208-4464 buckaroo21@cox.net
 
Treasurer
Lisa Stowe  (248) 310-2197  lmstowe1@iclou
d.com

Membership/Hospitality
Terri Barry (920) 858-6425 terribarry13@gmail.com
 
Past President
Linda Shubin  (719) 649-5058  lindashubin5@gmail.com

Pairings Chair
Jean Hamilton (503) 679-1830 jeanhamilton@jfandcb.com


AWGA Handicap Rep
Carol Olson (623) 455-5126 carolrolson@yahoo.com

Meeting Minutes

Trilogy Niners Golf Club
Board Meeting
January 3, 2022
Attendees: Miriam Sluder, Judy Hollenbeck, Lisa Stowe, Terri Barry, Marsha Buck
 
As of this date, we have 19 dues paying members who have not paid their Arizona Golf Association dues at the Pro Shop. These dues cover their handicapping for the calendar year. The amount of $50 was due by December 31, 2021.
With the new rule of members required to play a minimum of three times, not including tournaments, to maintain their membership, we currently have 45 in that category.
The Liability Waiver, new this season, has been completed by all but eight members. The eight, must have the evidence of those waivers to Terri before they can play again with the Club. This  requirement  will be strictly enforced, and the completed list will be given to the Community Association. The waivers are not required of social members.
Lisa has a budget report due to the CA at the end of this month. The current balance is $4882.81 including the Hole-in-One balance of $1000. She also expressed concern that tournament committees are not using their allotted budget. (The Holiday Scramble committee had a beginning budget of $300 and finished, after expenses, with $307.)
There was discussion regarding the Purple and Green Tournament entry price, $19. Last year’s amount was $12 to enter. This includes the $2 upcharge added to all tournament entries to off-set the proceeds from the cancelled 50/25/25 raffles. A concern was raised whether the tournament committees are using their allotted budgets to defray the cost to the participants.
Judy presented a draft of the Organizational Responsibilities for board members. There was discussion and changes made to adapt to the group. Judy will include the following with the finished product:
                Board Members requirements should include:
                                Being a member of the group for two+ years
                                Possess computer knowledge of basic programs,(i.e., MS Word, Excel, Quick books, etc.)
                                Served on a Tournament Committee
Once the chart is complete and approved by the board, it will be distributed. Judy asked if the chart could be posted on Mytpr as reference. Marsha will check that out and find the best way to make it useable for the group. The plan is to have this completed prior to the Nominating Committee’s work for the next season.
Lisa handed out the inventory of items that have been stored at various homes and may be used for tournament decorations.
Miriam reminded the group that there are also props used for games that may need refreshing like balls for Crazy Ball.
The remainder of the meeting was devoted to discussion about the Nominating Committee that will be active from February 17 to March 23. They will be charged with contacting all members regarding their interest in Board positions and/or members of the group they might like to nominate for positions. Positions on the Nominating Committee have not been determined yet.
The Board has been meeting on an “as needed” basis and the next meeting date has not been decided.
 
Respectfully submitted,
Marsha Buck, Secretary
 
 
 
Trilogy Niners Golf Club
General Membership Meeting
November 9, 2021
Miriam Sluder, President welcomed  and called the meeting  to order at 12:33 pm with 59 members present.
Old Business: Approval of Minutes from last General Meeting on November 4, 2020
                                (Minutes were sent to members by email prior to the meeting.)
Judy Hollenbeck made a motion to approve the minutes. Cheryl LaRoche seconded it. The motion was unanimously approved.
Secretary’s report- Marsha Buck encouraged the use of the community website, mytpr.com.
The Board will use the mytpr website to give as much information as possible. (Meeting minutes, games, rosters) Members were encouraged to look it over and see what is there. The Board is making every attempt to be as transparent as possible for members navigating the site.
Treasurer’s Report – Lisa Stowe
Current Balance in account is $4797.92. ($1000 of that is the Hole-in-One fund.) There will be no more 50/25/25 Raffles (based on Rule 9 from CA.) The raffles netted the group $593 last year. This year the tournaments will be adding an upcharge of $2 per person, per tournament to augment the budget to make up the that amount. Next year, the Board has voted to increase dues by $10 per member.
Lisa asked members who are storing party supplies or décor to contact her so that an inventory can be put together for tournament and event committees to use.
Membership Report: Terri Barry
Terri introduced the new members present, Debbie Johnson and Mary Walz. Karen Welch is also joining the group, but is out of town, currently.
Social members are Charlotte Pearson, Afton Griffin, Jo Ellen Scott, Shirley Mohr, Karin Gregg and Marcia Dahl. Tournament chairs were encouraged to contact these ladies for assistance when needed. Cheryl LaRoche mentioned how much it helped to have their assistance with the Championship Tournament last season.
Terri asked the group to let her know of interesting topics for future golf clinics.
The Christmas Tree decorating will be on  November 19, but Terri will have only two or three helpers accompany her due to current covid concerns.
Vice- President Report: Judy Hollenbeck
Judy gave the group her new email address. (This will be on new season roster.) Judy asked the tournament chairs to please invite her to their first committee meetings and reiterated the “no raffle.” We will continue the use of the “Lottery Box” sign-ups for tournaments and events. This system worked well last season and gave everyone a fair shot to be included when limits are in place. Flyers for events should go out two to three weeks before the event and the box will be in the Pro Shop until the deadline date.
Judy introduced Molly Stewart who reminded the group about filling out Ringer Cards, both front and especially the back.
The group was reminded that beginning this year every member is required to complete three rounds to maintain membership.
A question was asked when carts will be allowed back on the course. We might be off the cart path next week. (November 17), but that is not definite
President Report: Miriam Sluder
Our yearly charitable gift was discussed and announced as going to the Gilbert organization, Neighbor to Neighbor. Contributions need to be in cash and will be collected at the Holiday luncheon on December 9.
Terri Barry made a motion to approve this Charity for the 2021-2022 Season and seconded by Patti Spindt. The motion was unanimously approved with 59 members present.
Miriam did a quick review of this year’s handbook pointing out some key areas to remember while on the course including a visual display of the distance carts must stay away from the greens. A reminder for ladies using Disability Flags that carts may never be on Par 3 holes (4,6,8) was mentioned.
A promise has been made to the members that they will not be on the waitlist for golf more than twice in a season. The club intends to honor that even with the Pro Shop taking over Golf Genius on December 1.
Miriam also explained the Summer Golf being a part of our league, but different since waitlist ladies and friends of members also join in.
The plan is to continue the current weekly routine:
                Sign-up Wednesday-Sunday noon at trilogyniners@gmail.com
                Monday- Playlist distributed
                Tuesday- Tee Sheet distributed
                Wednesday- Play
Match play will begin in January. Ladies playing matches on Tuesday afternoons will get league rates.
It will be necessary for members to adhere to deadlines for entering and paying for tournaments. Too many fees and purchases must be made in advance for these events, and having members pay late causes significant issues with purchases like food and gifts.
With the changes in the CA Rule 9 involving waivers of liability,  members will currently need to fill out a waiver, either online on hard-copy version, for play each week and for club-sponsored off-site luncheons. This begins with golf on November 10.
Miriam explained the current progression of fees as they run through the CA and back to us as needed, in answer to Margaret Serafin’s question regarding the use of P2P accounts like Zelle, and Venmo. Checks are the payment of choice.
Miriam explained the situation at the Mountain Brook course with tee times that were set aside for our group and cancelled at the last minute.
Paula told the group she will be taking orders for TNGC apparel next week (November 17.)
Miriam made the motion to adjourn. Judy Hollenbeck seconded it. The meeting was adjourned at 1:43 pm.
Respectfully submitted,
Marsha Buck, Secretary
 
Trilogy Niners Golf Club
Board Meeting
November 8, 2021
Attendees: Miriam Sluder, Judy Hollenbeck, Lisa Stowe, Terri Barry, Marsha Buck
This Board meeting was called as a continuation from the meeting of November 3, 2021, in preparation for the General Meeting to be held tomorrow, November 9, 2021.
Miriam spoke with Jesse regarding use of Golf Genius concerning our waitlist procedures. We are going to continue to use the system as it stands and “migrate” to the Golf Genius system as of December 1. There needs to be a contact person in this mix to verify that a member is not on the waitlist multiple times. The waitlist, when used, will also reflect the order in which members requested to play. (First name on the list should be the member who requested to play first in order of contact.) It is to our advantage to have the Pro Shop have all the names and do the pairings, because, when possible, they may have availability for more players.
The League officially begins on Wednesday, November 10. Golf on November 3 was a practice round and not included in the formal league play.
Miriam had a copy of the new TNGC Handbook and ran through it with the group. It will be handed out and discussed at the meeting tomorrow.
It will be necessary for our members to fill out Waivers of Liability for play at the Trilogy Course since it is considered private property and not officially part of the Trilogy campus. The waiver forms are at the Clubhouse but may also be filled out online at the MYTPR website.
The Board reviewed the agenda for tomorrow’s meeting and adjusted, as needed, to be sure all areas are covered. The details will be covered in the Minutes resulting from that meeting.
With loss of revenue this year due to the elimination of the 50-25-25 Raffles, it was suggested that we increase each tournament fee by $2. Terri made the motion, and it was unanimously approved.
Miriam made a motion to raise next year’s dues by $10. This was unanimously approved. (This might allow the tournament fees to return to the original, barring something unforeseen.
It was mentioned that plans for the Holiday Scramble included a raffle prize. Since that creates issues of money spent and other tournament chairs feeling the need to do the same, it was suggested that the raffle prize be eliminated. The Scramble committee will be contacted.
Terri mentioned the Tree Decorating will be on November 19, but she will be attending with only a few members.
Miriam will speak with Paula Mogavero regarding the choice for this year’s chosen charity. This will be voted on at tomorrow’s meeting. The information will be included in the meeting minutes as required by CA Rules.
Due to the changes in Rule 9 for Trilogy Clubs, the TNGC By Laws and Standing Rules will need modification next year.
Lisa will be creating an inventory of party supplies and decorations so tournament committees will know what is already available prior to making additional purchases.
Some concern was expressed regarding the amount of food purchased for tomorrow’s luncheon if members attend and forgot to pay. Marsha suggested using our roll of tickets and giving each member a lunch ticket when they sign for attendance. This ticket will be deposited in a container when they get their lunch. There are currently 58 members expected for lunch tomorrow.
 
Respectfully submitted,
Marsha Buck, Secretary
 
Trilogy Niners Golf Club
Board Meeting
November 3, 2021
Attendees: Miriam Sluder, Judy Hollenbeck, Lisa Stowe, Terri Barry, Marsha Buck
This Board Meeting was called to address changes to the “Rules Governing Trilogy Clubs and Groups” discussed at the Zoom Club Officers Meeting on Monday, November 1, 2021, and other matters needing attention prior to the General Meeting on Tuesday, November 9, 2021.
Changes to financial reports include Terri Hagan assisting Caryn Lansford and a reminder to submit original receipts ONLY. Since this is Lisa’s last year as Treasurer, it will be important for the new Treasurer (next year) to understand the changes in the system. Currently, the COA sends reports to Lisa, and she reconciles with her records. There have been no issues.
The San Tan Press Club Updates are now due on the 1st of the month prior. Reminders will not be sent. Marsha will continue to write and submit those for the group.
Scheduling for events now runs through April 2023, and anything for the Master Calendar should be done now. The scheduling must be done with approval from Robin Crawford and submitted to Verna Geary. The only two events we usually schedule for Clubhouse space are the Kick-off Luncheon and Meeting (November 8, 2022),  and the Poker Run for third week in February. Set ups are due to Verna three weeks in advance and Clubs are still responsible for clean-up and trash removal.
Kitchen use requires approval from Ursula Mancuso and refrigerated space must be approved by Tammy in the Café. Food handler permits are required to use the kitchen for cooking. We need to check and see if any TNGC members have food handler permits.
The Rule 9 changes and the effects on our club were discussed as follows:
·         Membership in clubs is now open to owners and renters. This could add to our waitlist.
·         Officer training will be held in April or May each year and officers will be required to attend  or lose their positions.
·         Officer terms will be one or two years. Changes during the year must be documented with a Notification to Robin.
·         Dues should be set at minimum amount needed to cover basic operating requirements. We currently supplement with or 50/25/25 Raffles. These are no longer allowed. This may require a raise in dues.
·         Clubs can only donate to local government or 501(C)(3). This may affect our Holiday donation.
·         Participation Reports are due just 0once yearly with annual meeting minutes.
·         Scheduling requires written approval from the CA for any event both onsite and offsite. Travel forms are required before going offsite. Unsure if this is needed to play golf at Trilogy since it is private property. Ian is researching. If this is required for Luncheon at Baci we could have a box to collect signed forms at restaurant.
·         Our By-Laws and Standing Rules will need to change based on the Rule 9 CA decisions.
Jesse scheduled four tee times for our members to play at the Mountain Brook course during Trilogy’s overseeding. No one played after some scheduled and all cancelled, some at the last minute. It was decided to refrain from asking Jesse for these options in the future.
The Pro Shop has recently purchased Golf Genius. The program can send out notices to play, do pairings and post scores for players. We currently have an active weekly waitlist since most weeks we have more players than spots available. Maintaining the waitlist may be an issue for the Pro Shop. They also are not sure if they will be able to print reports explaining how many times each player has participating. Our new rule is requiring each player to complete three rounds per season. More discussion is needed to make decisions on this matter and whether we will continue to  handle sign-ups and pairings ourselves or have the Pro Shop handle that.
The Christmas tree decorating will be handled by Terri and the Hospitality Committee. There has been a concern regarding the number of decorators making the room too crowded for health concerns.
Another Board Meeting has been scheduled for Monday, November 8, 2021, to continue discussion and prepare for the Business Meeting on November 9, 2021.
 
Respectfully submitted,
Marsha Buck, Secretary
 
 
 
TNGC Board Meeting Agenda
Wednesday, October 13, 2021
10am
 
Attending: Miriam Sluder, President; Judy Hollenbeck, Vice-President; Lisa Stowe, Treasurer; Terri Barry, Hospitality/Membership and Marsha Buck, Secretary
Miriam Sluder reminded the group of the COA Club Officer Meeting:  via Zoom Nov 1 @ 9AM
Judy represented the group at the Celebration of Life for Dee Hoime, Niner’s former secretary, and spoke about that event. Discussion continued with thoughts of a tangible remembrance of Dee. A suggestion was made to purchase a brick in her name for the Serenity Garden. The bricks are around $200 each. There was concern that if we did that for one former member, we should continue to do the same when the need arises, and the treasury might not be able to afford that outlay.
Jean Hamilton will be doing the pairings this season. There have been concerns regarding a conflict with another Trilogy group (Company of Friends) that will be meeting on the second and fourth Wednesday during the Niners’ season. There are  Niners members who also participate with that group.
 
Jean feels the need for back-up on dealing with all special requests regarding early and late tee times and concerns from members about with whom they may be paired. The Board will not consider selective pairing except for having mentors paired with their assigned new member three times, preferably at the beginning of the season.
 
Carol Olson, the AGA Representative, will be doing the posting of scores this season. Due to family health concerns, Carol may need back-up assistance.
 
Mary Berner is making progress with the Handbook. There has been a hold-up since there are questions regarding Match Play and times available for the season.
Discussion commenced regarding the Niners’ Handbook Rule regarding picking the ball up after seven strokes and placing it on the green. There was confusion regarding the count at that point. It was determined that the player would be “laying eight” and the first putt would be “hitting nine.”
 
Miriam spoke with Ryan Knobloch, Technology Manager at the COA, regarding posting the weekly games with hyperlinks to the game’s description.
 
The Board decided they would like to have the Master Calendar on mytpr for easy accessibility.
 
Judy provided information regarding the Kick-Off Luncheon on November 9, 2021, from 11am to 2pm.
The food (wraps, chips, cookies) will be purchased from Costco. The lunch cost is $5 per person. There will be a flyer coming out with all pertinent information. The theme this year is “Back to the Future.” Important reminders will be presented creatively to assist with the season ahead. Membership dues can be paid that day along with sign-ups for the Holiday Luncheon and Trilogy nametags. There will be a 50/25/25 Raffle and display of Niners’ garments that may be ordered later.
 
The List of Committee Chairs and Members 2021-2022 was given to the board. There is still a need for a co-chair for the Horse Race.
 
The Holiday Luncheon (December 9 at Baci) will have a flyer with all particulars coming out.          An additional vegetarian entrée has been added to the buffet. There will be no entertainment this year.
The Christmas tree decorating is happening this year and there was confusion as to the dates for decorating and for taking trees down. (An email was received prior to completing these minutes, so the dates are included simply for reference.
Set up date is Friday, November 19, and Take-down date is Thursday, January 6, 2022) Terri is organizing,
 
A question regarding whether dues paid to the organization could be carried over to the following year when circumstances prevent the member from participating came to the board. This was discussed and unanimously decided that yearly dues hold a member’s place in the group. The budget is based on the paid dues and therefore, dues may not be carried over to the following year.
 
Beginning this year, members will be required to play three times during the season to keep their active status. Situations, (health, etc.) may have to be evaluated by the board on an individual basis.
 
The group has, in the past, provided a token gift to new members and this practice is phasing out. Terri currently has items that will be used, but not replaced.
 
The waitlist is now at 15. One potential member has moved to the bottom of the list since she was not ready to actively participate.
 
Lisa provided the current projected budget:
         
Beginning Balance                                       $2498.18
          Income (Dues, Event revenue,
                   Other income, sale of goods)     $5502.10
                                                Total            $8000.28
         
Expenses (Events, Food, Merchandise,
                   Other, Hole-in-One)                  $6650.00
 
Net at end of 2022                                       $1350.28
 
Lisa also provided the individual budget for each major event:
          Kick off                                       50
          Holiday Scramble                      300
Purple and Green                      300
Poker Run                                 300
Horse Race                               400
Championship                         1350
Holiday Lunch                           100
Hospitality                                100
                             Total          2900
 
The budget was unanimously approved.
 
The process for the 50/25/25 Raffles was discussed. Lisa will collect for each event but may need assistance when her assigned tee time is an issue.
 
It was suggested than an email go out to the group asking about any Niners’ items that might be stored at individual’s homes including decorations, serving pieces, etc. so that an inventory can be established for future use of these items.
 
The General meeting agenda (for November 9, 2021) was presented by Miriam as follows:
·         There will be a vote on a charity to be chosen by the group for a Niner’s contribution this season. (Marsha will take attendance prior to the meeting since a quorum  will be required for any votes during the business meeting to be valid.)
·         Reports from Board Members
·         Rules Review
·         Course Management Review
·         Sign-up Process
·         Three Game Rule (New this year)
 
The agenda is subject to change as we get closer to the meeting date. The meeting was adjourned at 1:05 pm.
Respectfully submitted,
Marsha Buck, Secretary
Trilogy Niners Board Meeting April 30, 2021
Attending: Miriam Sluder, Judy Hollenbeck, Lisa Stowe, Terri Barry, Marsha Buck
 
Miriam and Judy Hollenbeck spoke with Ginger O’Brien and Marcia Schaap regarding the planning for the Horse Race next season. Marcia had previously mentioned having someone else do this since she has chaired and or worked on that event multiple times. Ginger is still interested, and a co-chair needs to be found. Miriam will speak with Carol Olson since she has expressed an interest.
 
There was an issue with current members put on a wait list for Summer Golf while guests and possible future members were listed in the pairings for that week. After discussion, it was decided that since this is a “ first-come, first-served” process, members and non-members need to sign up as soon as possible to be listed for the following week’s game. The pro-shop will be as accommodating as possible when there are more sign-ups than expected.
 
Since two groups dropped out due to bad weather, there was a question regarding their twodollar buy-ins. It was determined that in this situation once the money is turned in , it stays with the prize money to be distributed at the end on the round.
 
The Master Schedule for the coming season was reviewed, and it was decided that collection of dues will begin October 1 and continue until the Kickoff Luncheon on November 9. Members may bring their checks to the pro shop or to the Luncheon. Checks may also be mailed to Lisa.
 
The nomination process still needs to be added to the Master Schedule.
 
Use of the MYTPR website was discussed. It was suggested that the TLGA site might be used as reference. Miriam will attend training with Sabrina at the Clubhouse to get information on the details of posting on the site. Marsha offered to attend that training with her.
 
The Handbook was discussed, and it was decided that the Rules Section ( including Local rules) needs revision. Scorecard Comments including use of “pops” need to be added and explained and possibly some additions from the TGLA document received at the last meeting. (This document is now part of the TGLA standing rules.) Mary Berner will lend her experience since she has worked on this handbook in the past.
 
Judy has been working on an Organizational Responsibilities (working) Document so members will know where to go for information or to ask questions. When finished, this document will spell out the details and responsibilities of each board position: President, Vice-President, Treasurer, Membership/Hospitality, Secretary and Past President. This will also be essential for the Nominating Committee when recruiting members to hold specific offices.
 
There was a brief discussion regarding where donations might go this coming season. In the past socks have been donated by the members along with cash donations from the 50/25/25 raffle at the Holiday Luncheon. Judy recommended the socks be an annual collection. The First Tee organization was mentioned as a possibility for the Holiday Luncheon’s annual contribution.
 
Lisa updated the group with the current bank balance…$3,077.67 of which $1,000 is the holein-one fund.
 
Judy has 43 small, red, zippered pockets (that attach to golf bags) left from the last Championship. It was decided to have them available for members at the Kickoff Luncheon. There are also new golf gloves given to the group by Jeff Perrins that may be given away if needed.
 
There has been a good response from ladies to the monthly Facebook Birthday Messages and Terri was asked to continue that. There are currently 14 on the waitlist to join the group.
 
Plans for presenting “Golf Etiquette” to the members in a brief but understandable and effective manner were discussed along with who might be the best presenter for this information.
 
Skills clinics were also discussed along with the changes expected in the Pro Shop due to reorganization. Terri will “ask around” to get some ideas what the ladies would like to hear. It was also mentioned that the hands-on type clinics are much better that just listening to a speaker.
 
Respectfully submitted,
Marsha Buck, Secretary
 
 
TRILOGY NINERS GOLF CLUB GENERAL MEMBERSHIP MEETING MAR 25TH, 2019
 
Meeting was called to order by President Linda Shubin at 2:30 p.m.
 
Minutes from the November 7, 2018 meeting were read by Secretary Judy Siegel.  Motion was made to accept the minutes as read and approved unanimously by the membership.
 
Treasurer Report (Pat Durick):
Pat reported that as of February 28th balance in CA account was $3501.35 and $1200 in the Hole in One Fund.  A motion was made, seconded and approved to accept the budget.  Pat also presented the projected 2019 Budget which as an income of $9300 and expenses totaling $9300.
2019 Proposed Budget approved as presented.
 
President’s Comments:
Linda thanked the following people for their hard work:
              Judy Hurlbert for her achieve collection and photography
              Janet Peterson for handling Golf Genius, Jacque Jones will be assuming this position
                             with Janet’s assistance.
              Thanked all the ladies for notifying her when there was a cancellation.
              Her outgoing Board who worked with her for 2 years.
 
Hospitality Report (Judy Hollenbeck):
Judy expressed appreciation to her committee for all their hard work.  There will be no need to resubmit a membership application.  Dues need to be paid by Dec. 1st.
 
Vice President report (Miriam Sluder):
Thanked everyone for their participation in 21 weeks of play, especially to the Pro Shop.  Thanks were given to Etta White and Betsey Jameson for organizing the weekly games.  Regular season starts right after the Kick off luncheon in November through the Horse Race in April.  Summer golf will begin 4/17 in the afternoons until June when new start playing the AM.  Encouraged members to sign up for next year’s events by offering sign up right after this meeting.
 
New Business:
Linda Viall, Chairperson of the Nominating Committee presented the 2019-2020 slate of officers and thanked her committee of Kathleen Donohue and Joan Perrins.
             
Slate of officers for the TNGC 2019-2020
              President:         Miriam Sluder
              Vice Pres:          Anne Rosenberg
              Secretary:         Dee Hoime
              Treasurer:         Lisa Stowe
              Membership/Hospitality:        Judy Hollenbeck
Additional nominations were asked from the floor.  There being non, a motion was made and accepted and approved unanimously that the new Board be elected.
 
Newly elected President Miriam thanked the membership for their support in making this such a wonder club
Meeting adjourned at 3:15 p.m.
 
Respectfully submitted
Dee Hoime, Secretary
 
 
                             TRILOGY NINER'S GOLF CLUB FALL GENERAL MEETING NOVEMBER 5, 2019
 
 
The meeting was called to order by President Miriam Sluder at 12:55 pm with 54 members present.
 
The minutes from the Spring 2019 Business meeting were unanimously accepted as circulated via email with a motion by Carol Olson, seconded by Jane Kusy.
 
Treasurer, Lisa Stowe reported the current bank balance as $2,958.48. A motion to accept the report as stated was made by Joan Perrins, seconded by JoEllen Scott and unanimously approved.
 
Old Business: 
Miriam led discussion regarding the date and time for the Spring Business Meeting. The meeting will again be held on the second day of the Championship Tournament, (March 25, 2020); the time will be determined.
 
New Business: 
Membership/Hospitality – Judy Hollenbeck introduced her committee (Diane Pleis, Joan Perrins, Linda Shubin, Barb Kettwig and Christine Foote) and thanked them.
·       Roberta Skolnik and Judy Hurlbert were thanked for their picture posters.
·       Yearly dues must be in by December 1.
·       Judy thanked those who participated in the Club Expo.
·       The holiday trees will be decorated on December 22 and some assistance is needed with ornaments (golf balls)
·       Social membership is still available and there is now no cost for that participation, but the individual must have been a previous regular member.
·       Mentorships will continue this year.
·       Golf clinics will also be held.
 
AGA report – Judy Mitchell explained the new ruling that AGA members and spouses must each have their own separate emails. The address for changes made on the AGA website is emailupdate@azgolf.org. Use your GHIN number as the username. The home page is AZgolf.org.
·       Miriam explained the fees for our members (Margaret Serafin and Vicki Townsend) to represent our club and play in the State Medallion Tournament. It was decided unanimously that our club will pay the entry fees for our representatives on a motion from Christine Foote and seconded by Linda Shubin.
·       Judy and Miriam will be attending training in the new handicap system.
 
 
Match play explanation – Christine Foote took a vote to determine whether match play would be singles or doubles and the group decided on doubles. Christine would like to begin December 1 which will allow more time to get all matches completed.
 
 
Review of procedures for signing up for weekly play – Jacque Jones reviewed the email for weekly sign-ups (trilogyniners@gmail.com) and reminded the members that sign-ups begin at noon on Wednesday for the following week and continue until Sunday at noon.
·       Tanner Tripp will be the Niners’ liaison this year. Mark Panka will be responsible for all three courses, and Jesse Hafdal will be running the Trilogy course.
·       We will be cart path for two to three weeks and the course should be open to carts as of November 21.
 
Club Charity Contribution -- Lisa Stowe
Joan Perrins made a motion for the group to contribute to charity this season. Historically these contributions become available at the Holiday Luncheon.  The motion was seconded by Carol Olson and unanimously approved. Although no charity was decided on, a few were mentioned including Jose’s Closet and AZ Brain Food.
 
Any additional new business—
·       There were still nine spots available for the Holiday Luncheon at Baci.
·       Trilogy is now a “check only” club except for 50-25-25 raffles.
·       Debbie Willmer suggested the Niners adopt a hole for the season. This would mean repairing divots and ball marks, etc. Vicki Townsend mentioned having containers for broken tees on the tee box and Margaret Serafin suggested the Niners put a decorated box on each forward tee box.
·       Jane Kusy reminded the members to take the sand/seed containers on the course while walking to your ball during our “cart path only” period.
·       Joan Perrins made a motion that the group pick a hole and do a thorough job. This was seconded by Sherrill Robinson and passed unanimously.
·       Margaret Serafin was asked to post the proper way for a golfer to repair a divot and ball mark online so we will all do this correctly.
 
Joan Perrins made a motion to adjourn the meeting.
This was seconded by Judy Hollenbeck and passed unanimously at 1:45 pm.
 
 
Respectfully submitted,
 
Marsha Buck (for Secretary Dee Hoime)
 
DECEMBER 10 BOARD MEETING NOTES
Miriam Sluder, Dee Hoime and Judy Hollenbeck attended.
 
Judy will get Dee a list of last year’s members that have not renewed their membership along with the new members names and data to update our membership roster.
 
Judy will contact Casey Claussen about potential skills clinics after January 1.  She will also contact Kyle Carothers (Fitness Dept) about speaking at a spring 2020 lunch and learn meeting.
 
Miriam will have Judy Mitchell prepare a summary of the new World Handicap System rules as there are significant changes in 2020.  We will circulate the summary to the membership. We will also reimburse Judy the cost of registration at the meetings she has attended as AGA Rep for the TNGC.
 
We will invite former club members who have entered the wait list to rejoin the group membership at some future time to become a social member.
 
Jennifer Taylor in the Fitness Center is organizing a Relay for Life in March.  The proceeds for the Relay will support cancer research.  Our club has volunteered to help with this activity.  Judy will ask her to give us needs for volunteers and put those positions out to our membership to volunteer in making this event happen.
 
We decided on a group Holiday gift for the Pro Shop personnel.  Miriam will purchase the gift.
 
We will send an email after Jan. 1 to remind everyone of the Medallion tournament date of Jan. 11 and our representatives Margaret Serafin and Vicki Townsend.  We will honor our representatives following the tournament.
 
We will meet in January to select a nominating committee for next years officers.  Miriam, Ann, Dee and Lisa can run again but it is Judy’s third year so that position will definitely be open.
 
 
 
 
 
 
 

Bylaws

TRILOGY AT POWER RANCH (“TPR”)

Trilogy Niners Golf CLUB BYLAWS

[Pursuant to TPR Rule R-9: Rules Governing Trilogy Clubs]

 

ARTICLE I - INTRODUCTION AND NAME

  1. The name of the Club shall be Trilogy Niners’ Golf Club (“CLUB”).

 

ARTICLE II - PURPOSE AND OBJECTIVE

  1. To promote and provide Trilogy at Power Ranch Owners and Non-Owners, in Good Standing with the Community Association (CA), to come together for Club sponsored social events and activities which are open to the general Membership and their guests.
  2. This CLUB shall be operated as a non-profit club.

 

ARTICLE III - AUTHORITY AND COMPLIANCE

  1. These Bylaws comply with the TPR community association Articles of Incorporation, Bylaws, Rules, Regulations, Procedures, and therefore, supersede and have sole authority over the CLUB’s individual Bylaws.  In the event of a conflict the community association documents shall prevail.
  2. The CLUB shall have the responsibility to communicate with the CA’s Activities Department in coordinating the use of CA resources and scheduling use of facility space.
  3. The CLUB shall adhere to the use of Club Forms created and provided by the CA in the administration of club activities and provide the CA with all completed forms as required and submitted according to established schedules.  (see attachment A)
  4. The CLUB shall maintain a minimum of 25 (twenty-five) registered Members at all times unless CA management recommends to the CA Board that special consideration is given for a lower number of registered Members.
  5. The CLUB shall have a minimum of ONE General Membership meeting during each calendar year. Notice of such General Membership meeting shall be provided to the Members no less than 30 (thirty) days before said meeting.  During this meeting the agenda will include, at a minimum, an election of officers and presentation of the Club financial reports.
  6. A Quorum may be defined and established by the CLUB.

 

ARTICLE IV - MEMBERSHIP

  1. Membership shall be open to all Owners and Non-Owners in Good Standing with TPR CA.
  2. Other than established CLUB membership dues, Members will not be required to join any national, state, or regional affiliated organizations.
  3. The membership year shall be for a twelve-month period as specified by the CLUB.
  4. Annual membership dues shall be recommended or established by the CLUB Board.
  5. Dues are payable at the beginning of each membership year. Members will be considered delinquent after thirty (30) days.  The treasurer will provide a receipt for all dues paid in cash.
  6. All current Members in Good Standing shall be entitled to vote at regular and special meetings of the CLUB and to participate in all CLUB social activities.
  7. Disciplinary procedures shall follow Rule 9 of the TPR Association’s rules as may be amended from time to time by the CA Board.
  8. Proper conduct and common courtesy are expected from all CLUB Members.  If a Member’s behavior is undesirable or inappropriate, his/her CLUB membership may be terminated by recommendation of the CLUB Board on behalf of the CLUB to the CA Executive Director. 

 

ARTICLE V - ELECTION OF OFFICERS AND TERM OF OFFICE

  1. Elections shall take place every one or two years and be held prior to the term starting on April 1st.
  2. The CLUB shall elect its officers consisting of a President and Treasurer and at least one other officer.
  3. The CLUB shall establish a Board of an odd number of elected officers, which will include the President and Treasurer.
  4. All officers elected shall serve without compensation.  All officers must be Owners/Non-Owners, in Good Standing with TPRCA.
  5. Term of office for all officers shall be for one or two years and will be from April 1stof the first year through March 31stof the appropriate year.
  6. Any midterm vacancies shall be appointed by the remaining CLUB Board.

 

ARTICLE VI - RESPONSIBILITIES OF OFFICERS

  1. President -The President shall be responsible for acting as the CLUB spokesperson.
    • Attend all meetings held by the CA for Club Officers.
    • Preside at all meetings except the CLUB Committee meetings, if any.
    • Attend all CLUB Committee meetings, if any.
    • Approve and submit all communications to the CA requiring action by the CA Executive Director in writing.
    • Approve all communications delivered to the Membership verbally, in writing or by email prior to dissemination of information.
    • Responsible for completing and submitting master calendar event requests for CLUB events.
    • Responsible for the CLUB organization.
    • Create and appoint CLUB Committees, if necessary.
    • Reconcile the petty cash fund quarterly.
    • Attend the CA Board meetings, when necessary.
  2. Treasurer -Shall be responsible for the following:
    • Oversee all financial transactions pertaining to the CLUB and keeping the President apprised of all current transactions.
    • Deposit all funds collected from CLUB Dues or CLUB activities through the CA within two (2) business days. (If a large amount is anticipated, contact CA staff for directions).
    • Submit when necessary, appropriately signed “Funds Request” form to the CA office, along with an invoice or receipt of purchase to substantiate the request.
    • Prepare monthly reconciliation of all CLUB financial transactions, report and resolve discrepancies with the CA accountant.
    • Maintain and balance the CLUB’s Petty Cash Fund monthly and follow the CA Petty Cash Procedure.
    • Maintain inventory records and conduct at least an annual reconciliation of all equipment and supplies, if any.
    • Maintain all financial records in compliance with CA requirements.
    • Prepare and provide to the CLUB Board and General Membership an Annual Financial Report.
    • Prepare an annual budget for CLUB approval.  When approved, submit the budget to the Activities Director.
    • Notify the CA management if the CLUB’S membership year is other than a calendar year.
  3. Vice-President -If applicable, the Vice President shall assist the President and, in case of absence of the President, is responsible for performing the duties of the President.
    • Attend with the President, all meetings held by the CA for Club Officers.
    • Complete and submit, upon approval of the President of the CLUB, the CA “Notification of New Officers” form and any/all forms required from the CLUB for submission to the CA.
    • Review the annual inventory reconciliation.
    • Assist the President in organizing CLUB social activities.
    • Support the President in all CLUB activities and meetings.
  4. Secretary -If applicable, the Secretary shall be responsible for the following:
    • Maintain current contact list of all Members.
    • Maintain current CLUB Roster of all registered Members and, upon approval of President, submit CLUB Members Roster to the CA on or before May 31stof each year.
    • Prepare and submit quarterly Participation Report to the CA by the 15thof the month following the end of each quarter.
    • Take the minutes of all Board and General Membership Meetings.
    • Retain all CLUB records, including but not limited to, correspondence and meeting minutes (current year plus two previous years); participation reports (current and prior year).
  5. Other Responsibilities -CLUBS not having a Vice-President or Secretary, responsibilities will be performed by other members as delegated by the President of the CLUB. 
    • Maintain and be responsible for the CLUB website.
    • Prepare and submit monthly articles for inclusion in the San Tan Press.
    • Perform other responsibilities as the CLUB President assigns. 

 

ARTICLE VII - FINANCIAL

  1. The fiscal year shall be January 1stthrough December 31stof each year.
  2. Financial records shall be retained for a period of not less than three (3) years.
  3. The officers of the CLUB shall designate officers able to authorize the approval to request checks from the CA for Board approved expenses.
  4. If a CLUB should choose to gift or pay for services, the CLUB must follow Article VIII to establish a Bylaw addendum and communicate such addendum to the CLUB.
  5. If a CLUB chooses to maintain a petty cash fund, the CLUB Board must establish the fund’s amount and single payment limit. A CLUB Board may also authorize temporary increases in the petty cash fund amount and single payment limit based on CLUB activities.
  6. If a CLUB chooses to donate funds and/or goods to an organization, it must establish and follow an addendum to their Bylaws.  The CLUB Membership must approve the donation.

 

ARTICLE VIII - ADDENDUMS TO BYLAWS

  1. Proposed Addendums to Bylaws must be provided to all Members either by way of telephone, posting in the CLUB designated area, email or any other method that reaches the General Membership at least 14 (fourteen) days prior to the noticed meeting.  To modify the Bylaws of the CLUB requires a majority vote of the Members present at the noticed meeting for such purpose.  The Bylaws are not effective until approved by the CA Board.

 

ARTICLE IX - STANDING RULES

  1. Standing Rules that document the operation of the CLUB may be adopted by a majority vote of the membership present.

 

 

 

ARTICLE X - DISSOLUTION OF CLUB

Prior to the CLUB dissolution, all debts must be satisfied.  All CLUB property and assets shall be turned over to the TPR CA.  Members may be held liable for incurred debts that are not satisfied by the CLUB’s assets.

 

Standing Rules

Revised March 13, 2020

 

TRILOGY NINERS GOLF CLUB STANDING RULES

 

Revised November 6, 2018

 

Club will be known as Trilogy Niners Golf Club (TNGC).

 

Definition of Standing Rules:

 

Standing Rules are the collection of motions in effect, current policies and procedures of an organization (TNGC).  They may be changed at any time by a majority vote of the Members attending a General Meeting.  Standing Rules are maintained as a reference for Board Members, committees, chairs and interested members.  As the Board passes new motions that impact the function of the TNGC, such motions will be added to the document.  Standing Rules shall be available to all members in the same fashion as the By-Laws.

 

1.  Eligibility – Membership must be current and possess an established AWGA handicap.

 

2.  TNGC plays Wednesday afternoons.  Tee time and date exceptions are defined in the schedule of events.

 

            a) The weekly fee is $3.00 for standard weekly games.  The $3 will be paid at the same time the green fees are paid.  Members sign up on our Gmail account (Trilogyniners@gmail.com) from Wednesday morning until Saturday evening.

 

            b) Cancellations for weekly play must be communicated to the Pairings Chair by Tuesday prior to golf, or the President by 10 am on Wednesday prior to golf.

 

            c) Exceptions may be made by the Board.

 

            d) The Trilogy Golf Pro Shop will calculate the winners and provide and post results promptly.

 

            e) The prize fund is paid to winners in the form of Trilogy Golf gift certificates.

 

            f) If there are more members signed up than tee times available, there will be a lottery to determine players for that day.

 

3.  Members are responsible for green fees to the Pro Shop.

 

4.  The TNGC adheres to the AWGA local rule that allows the use of distance measuring devices.

 

5.  A guest may only play with the TNGC three (3) times in a year.  A guest willl not pay the weekly fee nor be able to be eligible for prize money.  The Guest will be scheduled to play only after all regular TNGC Members have been given a tee time.

 

6.  The maximum handicap used in TNGC competition is 42.

 

7.  The scorecard must be signed by a player from each golf cart before turning in to the Pro Shop.

 

8.  The TNGC Board is emphatic to keep the standards set up by the USGA and the AWGA so the game of golf remains a game of integrity.  This is difficult as there are no referees on the golf course so it requires the cooperation of the entire club.

 

9.  It is the duty of each foursome to ensure correct scoring in their group.  If there is any doubt as to a penalty stroke, play 2 balls and ask the Pro at the end of the round.  DO NOT sign the scorecard until the correct scoring is resolved.

 

10.  Players are responsible for posting their own scores to the AWGA website unless notified otherwise.  In the TNGC, the Handicap Chair will post all scores for league play.  Play from other courses or games, other[MS1] than league play, are the responsibility of the member.  If you play, you post winter or summer scoreson any course you play.  If you do not finish a round or pick up on a hole, the Pro Shop will help you determine your score.  Random checks will be done by the Handicap Chair to ensure everyone is posting.

 

11.  Players who are physically unable to play all nine holes will be allowed to play as many holes as they can.  However, they will not be eligible to play in the weekly money game and will not pay the $3 fee.

 

12.  Incorrect posting and/or scoring will result in a player being ineligible for weekly games and events.

 

13.  Proper conduct and common courtesy on and off the course are essential for a successful Club. A player whose continued behavior projects an undesirable or inappropriate image will be at risk of losing their membership in the Club.

 

14.  The Board will prepare a Schedule of Events for social and competitive activities which will be posted and published at the beginning of the season.

 

15.  The Pairings Chair will assign pairings for weekly play by using a lottery system and send them to the President for review before dissemination to the members no later than Tuesday prior to Wednesday play.

 

16.  A Championship Tournament for the season is a low gross championship.

 

a)  The low gross Championship is a two-day competition.  It may be an eclectic tournament to be decided by the Championship Committee.

 

            b) Requirements:

            

                        i)   Member with current established handicap.

                        ii)  Participated in TNGC golf a minimum of four (4) times prior to the tournament.

                        iii)  Exceptions may be made by the Board.

iv)  During the Championship event, scorecards are kept in the opposite cart from                        the player.  NO ONE keeps their own official score.

 

17. The Annual Banquet will be held in the spring after the second day of the Championship Tournament play. Championship prizes and other year-end awards will be presented. 

18.  Nominations and Election – The Nominating Committee Chair will be appointed by the President.

 

            a) No member of the Nominating Committee may seek an office while serving on the committee.  If a member wishes to pursue an office, the member must officially resign from the committee.

 

            b) Officers will be elected by March 31st.

 

            c) New officers take office effective June 1st.

 

            d) TNGC year runs from June 1stto May 31st.

 

            e) If only one candidate has been recruited and nominated for an office, the candidate may be elected by unanimous consent or acclamation by a show of hands.

 

            f) The Nominating Committee shall conduct the election, prepare, distribute, collect, authenticate and count ballots.

 

            g) The Board shall certify and announce the results of the election.

 

19.  Financial Policies:

            

            a) All funds must be authorized by a person other than the person requesting funds or reimbursement.

 

            b) All Committees that collect or disburse funds must document income and expenses and submit a financial record. The committees will follow correct procedures as written out by the Treasurer.

 

            c) Checks for entry fees and other expenses must be made payable to Trilogy at Power Ranch with the name of the event listed in the check’s memo line.

 

20.  Special Funds:

 

Hole in One Fund:  This is not a mandatory payment.  Members may pay five (5) dollars to the Hole in One Fund in addition to annual dues.  The Fund may only be won in TNGC events and payout will be at the Awards Banquet.  The Hole in One is payable at $500 per incident within a season.

 

21.  Board or member approved policies shall become part of the Standing Rules.

 

            a) Refund Policy:  Members are entitled to a full refund for special events and tournaments if cancellation is made prior to the registration deadline. After the deadline, no refund will be given.

 

            b) Pace of Play and Safety Policy: The TNGC pace of play includes suggestions to stay on pace.  Keep up with the group ahead of you and be ready to play when it is your turn to play. Regardless of pace, no player should hit until the group in front is safely out of reach of your best shot.  A nine-hole round should be completed in no more than 2 hours and 15 minutes.

 

22.  Committee chairs are appointed by the President with approval of the Board. The Committee receives authority from the Board and shall communicate with the Board regarding activities.

 

23.  All TNGC players will play from the Red Tees for all events.

 

24.  TNGC Membership is capped at 70 members per season. Preference will be given to any member from the previous season.  If more than 70 persons apply for membership, the Membership/Hospitality Chair maintains a wait-list for individuals who wish to play.

 

25.  TNGC Membership dues are due no later than December 1.

 

26.  TNGC Membership is not open to persons who hold membership in TLGA unless such dual membership was in place prior to the 2017-2018 season.

 

27.  Any member assigned a tee time for a given week and fails to cancel said tee time forfeits the opportunity to play for two (2) weeks.

 

28.  As defined in the By-laws organizational statement, the TNGC is a year-round Club that observes a fiscal year from June 1 through May 31.  The Club observes League Season as beginning with the November Kick-Off Luncheon and running through the annual Horse Race Tournament in April.  Summer Season begins the week after Horse Race to the November Kick-Off Luncheon.  

 

29.  Hole in One Fund and Ringer Card awards are not awarded for Summer Season play.

 

30.  Rules and Scoring Conflict Resolution.  If during course of play, there is a disagreement as to the Rules of Golf, members should follow this procedure.  The process has several steps, but in most cases, resolution will be immediate.

 

Step One:If a player believes that another player in their playing group has miscounted a score or there is a disagreement in the group about whether a rule was followed, there needs to be an immediate discussion to resolve the issue. If a score is in dispute, it should be resolved before teeing off on the next hole. The player in question must be able to recall every stroke taken. This doesn’t need to be confrontational; just talk to each other. If an agreement can be reached, there is no reason to go to step two. However, please send the rules chair an email to let her know about the issue.

 

Step Two:If an agreement can’t be reached, circle the number of the hole on the card and if it is a rules issue, the player affected should play 2 balls, one ball using her rule interpretation and another ball using the rule interpretation of the other members of the group. Both scores, if different, should be noted on the card. At the end of the round, if there is still a disagreement, no member of the playing group should sign the card. Contact the rules chair and she will talk with everyone in the playing group to try to resolve the issue. Most of the time, the rule will be clear and the issue can be resolved. However, there will be times when an issue will be left unresolved.

The rules chair will be monitoring resolved and unresolved issues on the course. There are two reasons for this. First, they will be looking for patterns where a number of disagreements about a miscounted score or following rules. In terms of scoring issues, the rules chair will have discussions with the player to discuss the importance of accurate scorekeeping, the effect on her playing partners when theycontinually have to count her score too, and tips on how to count—use beads, etc. In terms of rules issues, again, the rules chair will work with the player so that she has a better understanding of the rule(s) where there was a disagreement

Step Three:  There is a point, however, where education has been tried and an individual still is having repeated problems with counting her score or knowing the rules. In those rare cases, because these issues impact others in the playing group, the rules chair and her committee will notify the player that she can no longer compete for prizes within the league. This will be done after the vetting processing of the second occurrence of the violation. After the third breech of conduct within a season for the same offense, the rules chair and her committee, after consultation with the president, will ask the member to discontinue association with the Club for the remainder of that season.  

 

 

Action Notes:

 

This amends the November 6, 2018 Standing rules by:

 

1.  corrects ending time for weekly sign up to play

 

2.  adding procedural statement regarding Rules and Scoring Conflict Resolution.

 

3.  clarifies steps of dispute resolution. Edited on 3/19/2019. 

 

Action notes: 

 

1.  sign up for tournaments  --   will be done on the announced sign up days only.  No one accepts checks before the sign up, nor can the golf club personnel accept checks from anyone.  If you are absent for some reason you can ask one attending member to take a check for you to sign up.  No member can sign up for more than one additional member.
 
2. OB rules - the Niners will use local rules for this.  Ball must be moved in a straight line onto the fairway from OB position and take two penalty shots.  The Stroke and Distance option will not be used to resolve the OB/lost ball issues.  Rationale:  facilitates pace of play.
 
3. changing Club dues payment dates - Dues will be collected from Nov. 1 through Nov. 30 prior to new season. edited 3/13/2020
 

 

 


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