Company of Friends
COF Officers and Directors
Officers
| President | Jim Townsend | jamestownsend171@msn.com | |
| 1st Vice Pres. | Glenda Sweeney | glenda.sweeney1954@gmail.com | |
| Secretary | Chris Stima | clstima@outlook.com | |
| Treasurer | Chris Stima | clstima@outlook.com |
Directors
| Social Director | Glenda Sweeney | glenda.sweeney1954@gmail.com |
| Charity Director |
Company of Friends Board Meetings
COMPANY OF FRIENDS
Board Meeting - September 26, 2023
Attendees: Jim Townsend, Glenda Sweeney, Chris Stima
Jim called the meeting to order at 3:04 p.m.
1. Current Financials - Chris gave the Board a copy of August's financial statement showing a balance in the account of $2,658.09. This included $96.00 in donations in the month of August and $60.00 in new member applications.
2. United Food Bank - There were 4 volunteers for 9/21. Maggie at UFB told us 6-8 volunteers is the perfect number (including those who volunteer from other organizations). We will send out a reminder on October 1st for the October 5th shift.
3. Wine Tasting Summary - The September 20th wine tasting was a big success. There were 46 attendees. Suggestions for improvements were to ask each table to add up their own scorecards to determine the winning wine and once the winner is declared, the table can take the wine out of the paper bags and drink it, if desired. If we do another wine tasting it will be sometime after March 2024, and we hope to have someone volunteer to chair it to free up Glenda.
4. Start Time for Future Socials - It was suggested by some members that we change the start time of our socials from 4 p.m. to 5 p.m. The Board decided to implement the change with the October 18th Octoberfest event and see how the membership responds before making it a permanent change.
5. Trilogy Club Officer Meeting - The annual officer's meeting will be held Thursday, November 2nd at 9 a.m. in the Ballroom. Jim and Chris will attend.
6. San Tan Press - Glenda showed the Board a rough draft article for the November issue for approval. She will make the changes discussed before sending out.
7. Name Tags - An order for 11 name tags were distributed, and a list for a new order is being collected.
8. Octoberfest Planning - There will be a guest contest at the Octoberfest event. Guests who join will get their 2024 membership for free. A prize will be given to the member who brings the most guests. COF will provide plates, napkins, and flatware, as well as brats, buns, sauerkraut, onions, baked pretzels, dipping cheese sauce, and condiments. Members will bring their own beverage and a dish to share. Glenda has secured four people with food handler's certificates to grill the brats and bake the pretzels but will try to secure one more for backup.
We will send an email about the event on 9/28 along with a reminder that we are not having a social on 10/4. RSVPs for Octoberfest will be due by 10/16. Another reminder email with the flyer will go out 10/11.
9. Veterans Day event - Ticket sales are going well, with 74 purchased so far on Purple Pass. We will monitor the sales and send an email to the membership to remind them to get their tickets when sales approach the limit of 160.
Meeting adjourned at 4:13 p.m.
Next meeting will be held Tuesday, October 31 at 10:00 a.m.
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COMPANY OF FRIENDS
Board Meeting - Aug. 22, 2023
Attendees: Jim Townsend, Glenda Sweeney, Chris Stima
Jim called the meeting to order at 1:01 p.m.
1. Current Financials - Chris gave the Board a copy of July's financial statement showing a balance in the account of $2,511.73. This included $117.00 in donations in the month of July and $75.00 in new member applications.
2. United Food Bank - Chris will send out the email to the membership regarding our shifts on the first and third Thursdays of each month beginning September 7. Glenda will send the information to Robin for flyers, posters, and the Lifestyle emails.
3. Socials - September 6th will be a potluck and BYOB.
September 20th - Italian-themed potluck and wine tasting contest with tables in groups of 8-10. There will be a prize for each table's pick of the winning wine, and wines are not to exceed $20 in price. We will ask for RSVPs so we know how many bottles of wine to plan for.
October 4th - TBD if we will meet
October 18th - Octoberfest with bratwurst and soft pretzels. Will need volunteers with food handler's license to cook. The cost will be $10 at the door, and there will be a prize for the person bringing the most guests. Guests who join will get their 2024 membership free.
4. Communications - It was decided that Chris will send all email reminders to the membership since she keeps the master membership list. Glenda will send Chris the information she wants sent out regarding the socials and events.
5. San Tan Press - Glenda showed the Board a rough draft article for the October issue for approval. She will make the changes discussed before sending out.
6. 2024 Membership Plan - There will be a guest contest at the Octoberfest event. Guests who join will get their 2024 membership for free. A prize will be given to the member who brings the most guests.
We will begin sending reminders to the members regarding membership renewal in November.
7. Name Tags - We have 11 nametag orders, so Chris will place an order.
Meeting adjourned at 2:07 p.m.
Next meeting will be held Tuesday, September 26 at 1:00 p.m.
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COMPANY OF FRIENDS
Board Meeting - June 20, 2023
Attendees: Jim Townsend, Glenda Sweeney, Chris Stima, Scott Fishman
Jim called the meeting to order at 1:02 p.m.
1. Photographer - Scott Fishman has agreed to photograph COF events and send the photos to Glenda for review.
2. Current Financials - Chris gave the Board a copy of May's financial statement showing a balance in the account of $2,299.46 after sending donations to Dogs4Vets and Ryan House.
3. Socials - The tentative upcoming socials and activities are:
7/5 Social
7/19 Wine tasting
8/2 Potluck and LRC
8/16 Wine tasting
9/6 Potluck and LRC
9/20 Wine tasting
10/4 Social
10/18 Oktoberfest/Guest night contest, Café
11/4 Veterans Day Dance, Ballroom
12/9 Holiday Party, Dinner/Dance, Ballroom
1/27 Chili Cookoff, Ballroom
2/28 Dessert Auction, Café
3/20 Luau/Buffet, Café
Glenda will send out a reminder a few days before each social.
4. United Food Bank - Chris will send Jim's memo out on 6/26 requesting volunteers to help either on a one-time or regular basis.
5. Water Collection - Sharon Somerville has collected 20-25 cases to date. Jim will reach out to the organizations to see if they are interested in picking up what we have.
6. San Tan Press - Glenda showed the Board a rough draft article for the August issue for approval.
7. Committee status - Glenda has a list of potential chairs for each event as well as a list of volunteers to help. She will contact these people for a commitment as the fall/winter events get closer.
8. Name Tags - Chris will bring a signup sheet to each social for name tags. The larger font will have a one-time setup cost of $10. The cost to our members for each name tag is $12/each. Once we have orders for 10-25 name tags, we will place the order.
Meeting adjourned at 2:05 p.m.
Next meeting will be held Tuesday, July 25 at 1:00 p.m.
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COMPANY OF FRIENDS
Board Meeting – February 21, 2023 – 11:30 am
Attendees – Jim, Jean, and Glenda
Jim called the meeting to order.
1. Maintenance of membership list and membership notifications. Jean explained that the idea of using one source for all membership information was not a practical idea and so membership information will be kept on both Gmail and Excel. Gmail will be used for communicating with the membership and excel spreadsheets will be sent to officers each month or when updated.
2. Results of the pizza party and financials…. Party was a success and we brought even.
3. Chili cook-off status – Glenda reviewed the progress for the event and it was agreed to have two prizes for the cook off - $100 and $50.
4. Annual meeting notification and agenda – Jean gave an update on the Annual Meeting and the group discussed officer succession options.
5. Feb 28 CA rules meeting – n/a
6. Other future events – Glenda has reserved the Café 1st and 3rd Wednesdays from April thru October. She also reviewed dates for the Veterans Day Fund Raiser and the Christmas Party.
7. San Tan Press article – Glenda has submitted the article for April
8. Committees – Glenda discussed her plans to develop committees to assist with events and socials.
9. Ticket Sales On-line – Glenda will talk to Band of Angels about their success with on-line ticket sales and Jean agreed to be part of the training process if needed.
Next meeting – March 21 – 11:00
Annual Meeting
COMPANY OF FRIENDS
ANNUAL MEETING
March 25, 2023 – Trilogy Cafe
Jim Townsend, President, called the meeting to order at 9:00 a.m., 50 members attended – a quorum was present.
COF Board Members in attendance: Jim Townsend, Glenda Sweeney, and Jean Hamilton
Agenda:
1. Welcome and general comments: Jim opened the meeting by thanking all the members for their support of the club and our charities. He thanked Bob Bowers and Larry Hixson for their personal contributions of time and talent.
2. 2022 Financial report – Jim reported that total income for the year was $9331. The amount donated to charities was $7060. Year end cash balance was $2500.
3. Election Committee Report – Carolyn Owen reported that the only nomination for the office of President was for Jim Townsend. Jim was nominated from the floor, and all voted in favor.
4. Presentation of a new charity – Sharon Somerville proposed that the club support The Children’s Medical Network with in-kind gifts to Fill the Closet. Jim made a motion that the club support Dogs4Vets and Ryan House with monetary contributions and CMN with in-kind gift. All voted in favor.
5. Glenda reviewed the events for the coming year and asked members to sign up to volunteer.
The meeting adjourned at 9:30 a.m.
Photos from events
Holiday Party 2022
Veterans Day 2022
COF Charities
Currently, our general charity is Ryan House. This is a children's house of respite in Phoenix. Their focus is on quality-of-life and continuing care to guide children through their unique life limiting or end of life journey.
Our veterans charity the past two years is Dogs4Vets. Their mission is to enable disabled veterans to live a more productive life through the use of service animals. They help these veterans train either their own dogs or rescue dogs to be service dogs at no cost to the veteran.
If you desire to make a direct donation to a specific organization, make a check payable to the charity and mail it to the Company of Friends treasurer for recording and disbursement.