Call to Order:
Bob K called the meeting to order at 9:00 a.m. Ofﬁcers present were Bob Krause, Bob Peterson, Cathy Gueci, Linda Fuhrmann, Kathy Motush, and Mary Gates. There were 112 members present.
Approval of September 14, 2019, Minutes:
Bob K stated that we need to approve these minutes that everyone received in their email. Jo Ellen Scott moved that we approve the minutes. Wendy Warne seconded, all approved.
Bob K presented the report beginning with the carry over amount from the previous month. He explained expenses for the month stating the amount paid for storage and for our meeting. He reported the amount we have taken in for ticket sales for the Fall Kickoff and stated that we still need to pay for the dinner and entertainment for this event.
Bob K asked Linda for the names of new members so they could be introduced. They were Donetta Van Haren, Laurene Van Engelen, and Ruth and Dan Thetford.
Bob K stated that our dues need to be paid by November 2nd. Dues have been kept at $12.00 and are being accepted by Linda Fuhrmann.
Faye Krause stated that for most events last year, she had three coordinators for each event with one person overseeing. Duties for Coordinators are to prepare sign up sheets for the event, email the volunteers, and to determine decorations. Faye stated she helps each group as needed. A notebook is provided that contains helpful information, example forms, and pictures of how the event was previously done. Faye announced that we have four events this year including the Fall Kickoff on November 2, our Holiday Dinner on December 12, our play on March 12, 13, and 14, and our End of Year Party on April 9. Faye promised her help but definitely needs coordinators.
Kick Off Event November 2nd:
Bob K reported that to date, there are 23 tickets remaining to sell. Slate’s will be catering a turkey dinner with all the trimmings including coffee and tea. Bob K promises an interesting, entertaining night with our comedian, story teller, writer, and musician, Aaron Wilburn. Faye was pleased that enough volunteers had signed up to prepare the tablecloths. After the event, the volunteers are needed to wash the tablecloths and return them to Rita Kucharski for storage. Volunteers will receive written instructions for each step.
Funds due for Veteran’s Day Dinner/Entertainment November 11:
Bob K stated that we had 70+ people sign up. The cost for both dinner and entertainment is $40.00 per person and some still need to pay. Bob K accepts payment either in cash or by check made payable to him. Faye added that we have some people attending the event that cannot drive at night. This is a carpool event. Volunteers having room in their cars for more people raised their hands.
Deposit Hollywood Trip:
Faye explained that the ﬂyers are available today and the trip takes place April 19 - April 24, 2020. We leave on Sunday morning and return to Trilogy on Friday night at approximately 9:30 p.m. (The itinerary is attached.) The back of the ﬂyer provides descriptions of some of the things we will be doing. One of the highlights is that we will be seeing the play Hamilton at the Pantages Theatre. Faye explained that there is no sign up sheet for this event. Your deposit of $300 per person serves as your sign up. This is because the play tickets have to be guaranteed. They are not refundable. Several have paid their deposit. This trip is limited to 50 participants but keep in mind, a wait list is often needed for members with unplanned events that make it impossible for them to attend. Bob K stated that deposits for this trip are due by November 2, 2019.
Annual Christmas Dinner:
Bob K stated that our Christmas Dinner is December 12. He invited members to serve as a table host. Faye explained what it means to be a table host. She stated that an individual, a couple, or two members host a table by providing the table settings as well as the centerpiece. The hosts may invite whomever they wish to share their table. Faye will need to get each host’s list of table guests so she can verify that everyone has a seat. Hosts may choose to use their own dishes or use paper products. See Faye to sign up to host a table and/or sign up for the dinner. Non member guests must pay $16.00 according to TTC rules.
Bob P explained that each club decorates a tree in the ballroom. He needs 8 or 9 people to sign up to decorate our tree and/or take the ornaments down. The set up will be Friday, November 22, from 1:00 pm to 3:00 pm. It is fun and always a treat to see each club’s tree.
“Mama Won’t Fly” Play Update: Cathy G stated she is very excited about the play. It is by the same author as “Hallelujah Girls” and it is hilarious! Production dates are March 12, 13, and 14. Everyone who came to audition got a part as this play has multiple small parts. Cathy G introduced the cast, Linda Lukey, Mary Gates, Kathy Gerdl, Bonnie West, Bob Mummelthie, Addie Abbruscato, Elaine Healion, Pam Vander Heyden, Marc Larson, Bob Peterson, Joyce Johnson, Roger Erickson, Laurene Van Engelen, Pat Gallagher, and Bob Krause. Ann Brown will serve as assistant director, Dave Brown will be our set designer and crew director, and Linda Fuhrmann, our backstage prop director. Dave Brown explained that this play will not have one big set design. Instead, it will have many props and pieces to provide a variety of scenes that will change at a quick pace. We will need a larger than usual backstage crew to change scenes. We will also need people to help with fast costume changes. Dave reported that one of the props to be built is a truck. It will need to hold 4 people and turn 360 degrees. Dave provided a sign up sheet and asked new members to sign up to be part of the building crew. Dave stated that if you have previously been part of the crew, he has your information.
February Cruise Update:
Linda Lukey stated that last week she sent out an informational email to participants. She asked that anyone having a question or problem, contact her. Ruth Cyr stated that Macaroni Grill has been chosen for the meal in Miami. It is located across the street from the hotel. After the meal, participants may ride the bus or walk over to the hotel. Macaroni Grill gave an option of 3 dishes: lasagna, spaghetti and meatballs, or chicken scallopini. This meal will include a side salad and dessert. Ruth asked that each participant indicate their meal preference on a sign up sheet. The cost of the meal and gratuity has been included in the price. Faye thanked Ruth for arranging our ground transportation in Miami, the restaurant, and the excursion planned after the cruise. Faye stated that she has not canceled any seats on the ﬂight. Faye asked participants using frequent ﬂyer points or making other arrangements, to let her know only after your arrangements are made. December 14 is the last day to pay the ground portion of the trip. It will be after that date that Faye will cancel seats on the group ﬂights.
Hale Theatre “Patsy Cline” Performance - March 24, 2020:
Bob K reported that they have been able to get 30 more tickets for this event. The total number of tickets available is now 70. Forty will be on one side of the theater, thirty on the other. Members may sign up now for the increased number of seats. Payment will be due after the ﬁrst of the year.
Monies Previously Collected - Hurricane Victims:
Mary reported that we have a collection of over $200.00. Last year, Bob K explained, we had problems ﬁnding a place to accept our donation without taking 20% out for handling fees. Ruth Cyr stated that she knows that Woodlawn Church accepts donations for disaster relief. Bob K would like the donation to go to the Bahamas. Ruth stated that Panama City was also devastated by a recent hurricane. Updated information to follow.
It will be on Saturday, October 19, 9:00 a.m. to 12:00 pm. Bob P explained that the CA does the exposition every year. Each club has a table with volunteers available to invite people to join the club, explain what the club does, and answer any questions. Bob P provided a sign up sheet. He would like to have 3 volunteers for each hour of the exposition.
TTC Board Elections, March, 2020:
Bob K stated that we have four positions opening up in March. They are for Vice President (Cathy Guecci), Secretary (Kathy Motush), Membership Chair (Linda Fuhrmann), and Publicity Chair, (Mary Gates). Bob K advised members to look at the descriptions of the positions on the mytpr.com website. The board meets the ﬁrst Monday of every month. Bob K encouraged members to consider running for an ofﬁce.
Comments from Mary Gates:
Mary encouraged members to look at Trilogy Theater Club on mytpr.com and let her know by email if anything is wrong or outdated. She will ﬁx it. Mary has power points and pictures on the site from previous events.
Mary let us know that she and Tony Gardella will be performing for a free concert on October 23, 2019, from 11:30 to 1:30 p.m. in the ballroom. They call themselves the Twilight Blues Project and they play all kinds of music. The cafe will be open during this time so attendees may buy lunch or bring their own. This is an opportunity to enjoy their music with your lunch.
Bob K corrected our next meeting date to November 9, 2019. Diana Brewer made a motion to adjourn the meeting, Kathy Gerdl seconded. All were in favor.